Administrative Assistant

Description

Before we discuss the position, how about learning a bit about us? We are a pure construction company, **focused on mid- to high-end developments** in the metropolitan region of São Paulo. Our **purpose** is to develop spaces where people are welcomed with dignity and pleasure, and where they feel better — whether living, working, staying, consuming, or investing. We currently have over 40 ongoing projects. Our portfolio includes **residential, commercial, hotel, and healthcare projects.** Our business pillars are **excellence, sustainability, and innovation.** We value our talent — over **40% of our team was developed internally.** We are growing rapidly, and naturally, we want our team to grow alongside us. Helping build São Paulo’s future is not only about creating projects; it is also about generating societal value through solidarity, sustainable projects, long-lasting partnerships, and respect for the environment. We seek individuals who share these principles and believe it is possible to transform São Paulo’s future. We foster a **familiar yet professional environment of integration**, promoting collective mutual recognition, encouraging a **collaborative and positive attitude.** Here, everyone is welcome and respected — regardless of origin, beliefs, experiences, race, disabilities, sexual orientation, or generation. **\#JoinRocontec** **Responsibilities and Duties** **Your day-to-day with us:** At Rocontec, we challenge ourselves to deeply understand our clients and generate value for them. We strive to always do what is right. We create moments of connection with our team both inside and outside the company. We want you to develop and grow with a proactive, career-driven mindset. **In addition, your responsibilities will include:** * Supporting administrative routines on construction sites, including timekeeping closure, monitoring material procurement, controlling cash flow and invoices. Preparing necessary budgets for material procurement and service execution within the department, tracking receipt of invoices and bills from contracted service providers. Entering invoices into the integrated system "TRON". * Administrative payment authorizations; physical and virtual recordkeeping; development of administrative norms and procedures; document archiving for construction projects. Closing timecards, documentary analysis of subcontractors. * Formalizing labor contracts, measuring subcontractor work; price quotations, purchase orders; receiving and fiscal verification of materials; warehouse control; courier bag control; personnel and vehicle gate management; customer service; interaction with subcontractors, representatives, regulatory agencies, and unions. * Knowledge of site mobilization and execution, staff accommodation, and comprehensive management of all administrative, financial, and human resources services related to construction projects — providing required information to management, engineers, or directors; overseeing all payments related to the project, acting as the liaison between the site and central administration. **Requirements and Qualifications** High school diploma preferred. Understanding of accounting and HR principles. Understanding of tax regulations. Procurement knowledge. Integrated systems experience. Microsoft Office suite proficiency. GD4 system. Quality management system. **Additional Information** **Why you should join us:** We are growing rapidly and want our entire team to grow together. Our culture values autonomy, connection, and rapid problem-solving. **Benefits:** * Medical Assistance * Dental Assistance * Life Insurance * Meal Allowance and Food Voucher * Transportation/Mobility Allowance * Creditas: Payroll-deductible loans and financial benefits enabling salary advance * Total Pass. Join Rocontec — a construction company specializing in mid- to high-end developments that values excellence, sustainability, and innovation. Our portfolio includes residential, commercial, hotel, and healthcare projects across the metropolitan region of São Paulo. We believe an organization is truly sustainable only when it creates value for society across all its operational fronts — aligned with the principles of a Valid Company. Thus, our pillars are: delivering valuable products to selected customers; maintaining meaningful relationships with customers, employees, and shareholders; ensuring customer satisfaction; demonstrating exemplary conduct in society; productively utilizing resources; developing talent; pursuing deliberate evolution; and generating admirable, well-deserved profit in the eyes of society. If you wish to join a company committed to the quality of its developments, sustainability, and strong client relationships, come work with us. Here, you’ll have the opportunity to develop your skills and contribute to the company’s success. Join Rocontec and become part of a team dedicated to excellence and societal value creation.