Administrative Assistant - Brasília

Description

**Know your mission:** * Prepare spreadsheets, presentations, and reports according to departmental requests, ensuring clear understanding of requirements to guarantee excellence and accuracy in information, as well as appropriate document formatting; * Coordinate and organize meetings with internal departments and external clients, preparing and sending email invitations while considering participants' availability and ensuring all logistical aspects are arranged — such as meeting rooms, equipment, and other required materials. Send presentations or documents in advance to facilitate participants’ preparation, thereby ensuring meetings are effective and productive; * Receive visitors for the department in a courteous and professional manner, accommodating them in the waiting area until their meeting or appointment begins, thus ensuring a positive first impression and warm reception for the company; * Arrange meals for all shifts at the store, focusing on food quality and variety, verifying the quantity of available meals, and updating the employee roster; * Accurately verify administrative expenses and operating accounts (financial result closing), ensuring all entries are posted in the correct reference month; * Control and organize office supplies for the department and store, including PPE and uniforms; monitor inventory levels, identify needs, place purchase orders, distribute materials as required, obtain necessary approvals, and ensure materials are available when needed; * Ensure all service providers — including maintenance contractors — are strictly registered and compliant with safety regulations, and that relevant certifications for work execution are maintained, thereby guaranteeing internal access security and Obramax’s legal compliance; * Support store maintenance by selecting service providers and/or purchasing materials, based on submission of three quotations and approval by the store director, ensuring proper retention of legal documentation; * Support management in overseeing third-party service providers, monitoring headcount and task assignments, ensuring daily performance meets contractual obligations. **To join our team, you must have:** * Completed high school education; * Knowledge of administration principles and practices, and customer service; * Proficiency in Microsoft Office — Word, Excel, and PowerPoint. **Benefits Package:** * Medical assistance; * Dental assistance; * Life insurance; * Wellhub; * On-site meals; * Basic food basket; * Christmas food basket; * Progress bonus; * Extended maternity and paternity leave; * Transportation allowance or parking; * All Adeo — annual free shares linked to overall company performance.