[Admin] Travel Assistant

Description

Job Summary: Support internal employees and service providers by providing assistance with the travel management tool and expense reimbursement requests. Key Highlights: 1. Support the team with daily tasks, such as emails and scheduling 2. Clarify questions regarding departmental processes and procedures 3. Assist in creating presentations and low-complexity materials **[Admin] Travel Assistant** ================================ TOTVS | São Paulo - SP | Hybrid Job Description **Role Mission:** Responsible for supporting internal employees and service providers who travel for business on behalf of TOTVS, providing assistance with the usability of the travel booking tool and corporate expense reimbursement requests, with a focus on internal administrative controls. Responsibilities and Duties **WHAT YOU WILL DO:*** Support the entire team with daily tasks, such as responding to emails, organizing work schedules, and booking meeting rooms; * Update departmental spreadsheets/systems according to guidance and information provided by analysts and department coordinators; * Clarify questions regarding departmental processes and procedures via communication tools (emails, phone calls, etc.); * Process invoice payments by entering information into Protheus or respective departmental systems; * Procure products or services as requested, following established processes and procedures defined by responsible departments; * Assist in creating presentations and low-complexity materials using tools such as G-Suite and PowerPoint, under direct guidance from immediate leadership. Requirements and Qualifications **WHAT WE EXPECT FROM YOU:****Education:** Completed high school; currently pursuing a bachelor’s degree in Administration, Tourism, or related fields. **Knowledge:*** Microsoft Office Suite (Excel, PowerPoint, Word) – intermediate level; * Spreadsheet management; * Customer service. Salary Range To be determined Employment Type CLT Benefits * TOTVS Network University, a corporate university offering free content and certifications for all TOTVS employees; * +Saudáveis Program, which supports each TOTVER through advisory services and initiatives focused on physical, mental, and personal financial well-being; * +Vantagens Program, Latin America’s largest discount network, exclusively for our employees; * +Cuidado Program, a personal support program for employees and their families, offering guidance across multiple specialties including psychology, social work, pet consulting, etc.; * Einstein Conecta, a complimentary online medical consultation benefit provided by physicians from Hospital Israelita Albert Einstein; * Health and dental insurance; * Meal and/or food allowance; * Transportation allowance and shuttle services available at select metro stations; * Extended maternity and paternity leave; * Nursing room; * Bicycle parking; * Changing room; * Life insurance; * Childcare allowance; * Private pension plan; * Office environment designed to foster creativity and productivity, featuring snack areas, game rooms, billiard tables, and relaxation chairs; * Gympass. About the Company As a technology industry leader, we are a universe of nonconformist individuals driven by innovation, autonomy, learning, and performance. Together, we create opportunities, transform futures, and share knowledge. Here, your professional development takes place in an inclusive, respectful, and energizing environment — people helping people! We pursue sustainable growth, leveraging data and AI to drive smarter, more efficient outcomes for our customers. Join us in innovating and building the future of technology. #VemPraTOTVS #SomosTOTVS