Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to comprehensively manage departments such as finance, taxation, procurement, and human resources, ensuring efficiency and organization. Key Highlights: 1. Comprehensive involvement in financial, tax, and HR areas 2. Responsible for organizing and ensuring efficient process flow 3. Essential support for the clinic's smooth operation HRE GROUP is assisting a medical clinic in recruiting an Administrative Assistant for on-site work in Florianópolis. We are looking for an Administrative Assistant to comprehensively support finance, taxation, procurement, and HR departments, ensuring the clinic operates efficiently and internal operations are well supported. This role is essential for maintaining organizational structure, information flow, and the smooth execution of administrative processes. * Support the clinic’s administrative management, ensuring organized and efficient process flow. * Submit invoices and documents to the finance BPO and issue invoices (NFs) when necessary. * Procure supplies, stationery, and office materials, ensuring continuous restocking without excess. * Manage inventory levels, monitor expiration dates and minimum stock thresholds, and avoid unnecessary purchases. * Draft meeting minutes, organize schedules, and support internal processes. * Manage correspondence, deliveries, protocols, and various documents. * Monitor working hours bank, time sheets (folha-ponto), and basic HR routines, forwarding information to HR/BPO. * Organize physical and digital files, maintaining updated records and easy access to information. * Contact suppliers and service providers, conduct quotations, request maintenance services, and track deliveries. * Support basic tax and financial routines, such as organizing receipts, payments, and related documents. * Ensure proper operation of examination rooms, verifying supply replenishment, cleaning of non-clinical instruments, and providing general support to the internal team. Requirements: * Currently pursuing or having completed a bachelor’s degree in Business Administration, Financial Management, Accounting, or related fields (preferred). * Prior experience in administrative, financial, or procurement routines. * Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously. * Good communication skills for interacting with suppliers, service providers, and internal teams. * Proficiency in Excel and other digital tools. * Familiarity with invoice issuance and administrative controls. * Ability to maintain accurate, up-to-date, and highly reliable records. * Proactive, committed, and responsible attitude. Preferred Qualifications: * Prior experience in clinics, medical offices, or healthcare-related companies. * Experience with financial systems, ERP platforms, or management software. * Skills in procurement, negotiation, and inventory control. Benefits: Meal Allowance (Caju) R$500.00 per month Transportation Allowance (Caju) R$300.00 per month Gym Assistance (after 3 months) Health Insurance (after 3 months)