Administrative Assistant

Description

Job Summary: This multifaceted administrative role involves public service, document organization, schedule management, financial and accounting support, and general team assistance. Key Highlights: 1. Public service and document organization. 2. Schedule management and report preparation. 3. Financial, accounting, and HR support. Typical duties of an administrative assistant include: * **Public service**: Answering phone calls, in-person inquiries, or emails, and directing requests to the responsible departments. * **Document organization**: Filing, digitizing, and managing important documents to ensure accessibility when needed. * **Schedule management**: Scheduling meetings, appointments, and events, as well as organizing calendars for supervisors or teams. * **Report and spreadsheet preparation**: Creating simple reports, financial spreadsheets, inventory controls, etc., using tools such as Excel and Google Sheets. * **Mail management**: Receiving, sending, and distributing internal and external mail, as well as sorting mail by priority. * **Office supplies and materials management**: Managing office supplies and other items required for company operations, including procurement when necessary. * **Financial and accounting support**: Assisting with organizing tax documents, payments, accounts payable/receivable, issuing invoices, and other basic financial tasks. * **HR team support**: Performing administrative tasks related to the HR department, such as attendance tracking, organizing employee documents, and supporting recruitment activities. * **Schedule and travel management**: Organizing business trips, including hotel and flight reservations, and preparing expense reports. * **General administrative process support**: Performing various administrative tasks, such as file management, form completion, and receipt of reports, etc.