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Job Summary: Professional to perform various administrative tasks, including report preparation, controls, and telephone support. Key Highlights: 1. Administrative tasks and report preparation 2. Internal and external communication 3. File and process organization * Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft routine internal communications; * Provide information to various departments; * Archive and dispatch correspondence, and perform typing tasks according to established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, filter topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal calls directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Enter data into fiscal ledgers, recording supporting documentation; * Manage requests and receipt of consumable materials, preparing the request form and tracking deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain department-related document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, ensuring proper forwarding; * Monitor progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service requirements. **Requirements and Qualifications** * Completed high school education; * Higher education completed or in progress in Administration is desirable; * Computer literacy — User level; * Experience in the field is an advantage. **Additional Information** From 7:00 AM to 3:12 PM. **SPDM** — São Paulo Association for Medical Development — is a non-profit, philanthropic civil association recognized as being of federal, state, and municipal public utility (in its headquarters city), respectively by Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serving everyone without discrimination. With institutional growth, **SPDM** has expanded its scope of activities through ongoing projects in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution seeking economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to healthcare, essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction regarding ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea-sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **HED** Diadema State Hospital believes that mutual consideration and respect among people are fundamental to building a trusting institutional environment and that valuing human capital is essential to the success of its operations. We form a proactive, ethical, talented, and development-oriented team committed to the Institution’s Mission, Vision, and Values, prioritizing excellence in public healthcare. If you also believe in our proposal and wish to join our team, come work with us!
