Administrative Assistant

Description

**Strategic Objective:** Ensure the flow of financial information and logistical support to work fronts, acting as the liaison between construction sites and the administrative\-financial department through control of tax documents, payment management, support for team mobilization, and administrative supply control. **1\. Main Responsibilities** **Tax and Financial Document Management:** * **Invoice Entry:** Enter invoices for materials and services into the system, ensuring data accuracy for accounts payable processing. * **Payment Verification:** Daily validation of executed payments and reconciliation with the following day’s payment plan to prevent cash flow disruptions. * **Restaurant Closures:** Audit and close weekly measurements for contracted restaurants, cross-referencing against attendance lists or vouchers. **Construction Site and Subsistence Logistics:** * **Mobilization for New Projects:** Obtain quotations and reserve hotels/accommodations for technical and operational teams. * **Meal Management:** Plan orders and coordinate delivery logistics for boxed meals to work fronts in early stages or lacking on-site infrastructure. **Administrative Supplies:** * **Support Procurement:** Manage inventory and place orders for office stationery and cleaning supplies for the headquarters office and administrative containers at construction sites. **2\. Academic Qualifications:** * Higher education (currently pursuing or completed) in Accounting Sciences, Business Administration, or Financial Management. * Computer Skills: Proficiency in Microsoft Office, with emphasis on Intermediate Excel (ability to create and maintain cost control spreadsheets and project closure reports). * Advantage: Prior experience with ERP systems (e.g., Totvs, SAP, Sienge, or similar systems used in civil construction) and a basic tax documentation writing course. **3\. Technical and Behavioral Competencies** * **Basic Financial Mathematics:** Accuracy in calculations for closures and verifications. * **ERP/System Proficiency:** Efficiency in data entry and report generation. * **Sense of Urgency:** Ability to prioritize accommodation reservations and meal orders to avoid halting work fronts. * **Process Organization:** Strict adherence to weekly closure schedules. **4\. Experience Requirements** * Prior experience in engineering firms, civil construction companies, or service providers is desirable, due to familiarity with technical terminology and site dynamics. Compensation: R$2\.415,00 per month Benefits: * Life insurance * Meal allowance * Food voucher Work Location: On-site