Administrative Assistant Intern

Description

Summary: This Executive Support Intern role offers a dynamic opportunity to provide direct support to the LATAM leadership team, ensuring smooth day-to-day operations and developing strong organizational, communication, and stakeholder management skills. Highlights: 1. Gain hands-on executive support experience in an international environment. 2. Work closely with leadership and contribute to high-impact activities. 3. Develop coordination, communication, planning, and business support skills. #### **If you haven’t heard about dss\+ yet, here’s a little more about who we are.** dss\+ is a leading operations management consulting firm, providing advisory and implementation services in **Operational Risk, Operational Excellence, and Sustainability**, enabled by learning \& Development and Digital Technologies. With a strong industrial operations heritage, dss\+ partners with clients to deliver integrated, transformational solutions that improve safety, productivity, asset performance, and sustainability outcomes. Our teams support organizations across the **Mining \& Metals, Chemicals, Oil \& Gas, Utilities, Manufacturing, Consumer Products, and Financial Services** industries. #### **About the Role** We are looking for an organized, proactive, and detail\-oriented **Executive Support Intern** to join our LATAM team in São Paulo. In this role, you will provide direct support to the LATAM leadership team, helping to ensure smooth day\-to\-day operations across calendar coordination, travel arrangements, event organization, communication with regional teams, and preparation of executive materials. This is a great opportunity for someone who enjoys working in a dynamic, fast\-paced, and international environment, and who wants to develop strong organizational, communication, and stakeholder management skills while closely supporting senior leaders. #### **Key Responsibilities** * Support calendar management for LATAM executives using Outlook and Teams, including meeting scheduling, invitations, and room logistics. * Prepare and review executive materials such as emails, presentations, and briefing documents. * Coordinate LATAM travel logistics, including flight and hotel research, transfers, itinerary preparation, and travel guidance for employees. * Assist in the organization of corporate events, such as happy hours, leadership meetings, and international visits, including guest lists, RSVPs, vendor coordination, and supporting materials. * Support the expense reimbursement process, including receipt verification and documentation preparation for submission in internal systems. * Maintain databases, contact lists, spreadsheets, and digital files up to date and well organized. * Help facilitate communication with teams across Brazil and LATAM, as well as external partners and vendors. * Welcome visitors and provide general administrative support when needed. #### **What We’re Looking For** * Currently pursuing a degree in **Executive Secretariat, Business Administration, Languages, or a related field** (from the 3rd semester onward). * **Advanced English** skills, with confidence communicating with executives and international teams. * **Spanish is a plus.** * Proficiency in **Microsoft Teams, Excel, and PowerPoint**. * Strong verbal and written communication skills. * High level of organization, accountability, and attention to detail. * A proactive mindset, sense of urgency, discretion, and the ability to manage multiple priorities in a fast\-paced environment. #### **Why Join Us?** This internship offers the opportunity to gain hands\-on experience in executive support within a regional and international environment, working closely with leadership and contributing to high\-impact activities across LATAM. You’ll have the chance to develop practical experience in coordination, communication, planning, and business support, while building a strong foundation for your future career. \#LI\-RS2