Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to join a squad focused on quality, creative processes, and agile development, performing reception duties and organizing daily routines. Key Highlights: 1. Focused on delivering excellence 2. Team focused on quality, creative processes, and agile development 3. Solving routine problems by following established procedures **\#JoinUs** Join is looking for an **Administrative Assistant** to become part of a team dedicated to delivering excellence! At Join, we believe that software built for people transforms businesses; therefore, our Recruiting team is always attentive to finding individuals who will help us achieve this goal. As an **Administrative Assistant**, you will join a squad focused on quality, creative processes, and agile development. This is an **on-site position in Campinas/SP**. **Responsibilities and Duties** On a day-to-day basis, we expect you to manage the following processes: * Responsible for front-desk reception services for internal and external visitors; * Provide telephone and in-person support to internal and external visitors, delivering information in accordance with received instructions; * Responsible for reviewing demand consistency, ensuring technical and administrative compliance with internal policies and regulations; * Record information generated from routine activities and standardized procedures; * Perform document reprography and digitization; * Receive, sort, register in computerized systems, and dispatch documents/correspondence/parcels/messenger bags, handling both internal and external distribution; * Organize meeting rooms; * Organize physical and electronic files and documents; * Fulfill internal requests for office and consumable supplies; * Support procurement of office and consumable supplies; * Assist in drafting various documents; * Address client needs while adhering to predefined standards; * Collect and organize information to support analysis and resolution of corporate activity-related issues; * Resolve routine issues within your scope under supervision, following established procedures. * Perform other tasks similar in nature and falling within the same field of activity and previously defined routines. **Requirements and Qualifications** What’s needed for our perfect match: * Completed high school education; * Minimum of 2 years’ proven experience in this role; * Strong customer service and teamwork skills; * Proficiency in computer applications; * Knowledge of Excel. Desirable: * Currently pursuing a degree in Business Administration or related fields. **Additional Information** Birthday Day Off – with a surprise! Training and certification incentives; Access to Alura; Partnership with FIAP; Employee referral program; Health insurance; Dental insurance; Vittude – mental health platform; Wellhub – for physical wellness; New Value – discount vouchers; SESC; Meal and/or food allowance. Today, we witness a silent revolution — happening everywhere, without borders and without leaders. Restless minds joining this movement wherever they are, at any time. Shaping a future without hierarchies and without boundaries. Free. Creative. Technological. The freedom that inspires us to live a more balanced life. The creativity that awakens new ways of thinking. And technology that unites us — not merely bringing us closer, but also solving real problems. Join this movement. Join the community of visionaries and be the change, be the inspiration, be the force shaping the world. After all, we are stronger together. Join, EVERYWHERE. **WHAT DRIVES US**: Being creative in every challenge **OUR MISSION**: Empowering freedom through technology, facilitating interactions and strengthening relationships **WHO WE ARE**: We build technology projects with a creative and distinctive perspective. **OUR PERSONALITY**: Fun, committed, independent, and inquisitive **OUR AUDIENCE**: Talents and organizations aiming to go beyond the ordinary to bring extraordinary things into the world. **Creativity Awakens Us** Thinking differently about real problems keeps us alert and awake. **Freedom Renews Us** And keeps us in a constant state of ENTHUSIASM, free from demotivating routines. **Balance Strengthens Us** Work-life balance makes us more capable and inspired. **Relationships Energize Us** Human-centered relationships exist independently of physical presence — and this must always be remembered.