Administrative and Financial Assistant

Description

Job Summary: Perform administrative and financial routines, ensuring proper documentation recording, payment and receipt control, and departmental support. Key Highlights: 1. Opportunity at an innovative Industry 4.0 company 2. Essential administrative and financial support role 3. Professional development in an environment with advanced technologies **SPECTRAL SOLUTIONS** is a company exclusively dedicated to developing innovative solutions for Industry 4.0 needs, integrating spectroscopy and data science with IoT technology advancements. It employs a specialized team in chemometrics, programming, engineering, analytical chemistry, and applications—ready to simplify complex concepts and bring cutting-edge future technologies into your daily work. Would you like to join our team? **Job Objective** Perform the company’s administrative and financial routines, ensuring accurate documentation recording, payment and receipt control, financial information organization, and support for administrative and financial department activities. **Main Responsibilities** * Record financial transactions in the system according to internal processes and company policies. * Perform periodic bank reconciliations. * Process payment and receipt postings in the system. * Manage accounts payable and accounts receivable. * Verify invoices, bank slips, and other financial documents. * Assist in preparing financial reports and internal controls. * Support monthly financial closing. * Organize and archive physical and digital documents. * Verify documentation received from suppliers and customers. * Monitor the flow of financial and administrative documents. * Input up-to-date information into management systems. * Support internal and external audits when required. * Review travel and expense reports. * Validate reimbursement documents per company policy. * Record expenses in the financial system. * Support preparation of control spreadsheets and financial indicators. * Assist in managing contracts and recurring payments. * Respond to supplier and internal department inquiries regarding administrative and financial matters. * Support general administrative activities within the department. **Required Education** * Completed high school education. * Preferred: currently pursuing or holding a degree in Business Administration, Accounting, Financial Management, or related fields. * Prior experience in administrative or financial routines. **Required Knowledge** * Microsoft Office suite (especially Excel). * ERP systems or financial software. * Basic understanding of accounts payable, accounts receivable, and bank reconciliation. **Competencies** * Organization * Attention to detail * Responsibility toward deadlines * Clear communication * Analytical ability Salary: R$2.800,00 \- R$3.200,00 per month Benefits: * Medical insurance * Dental insurance * Life insurance * Food allowance * Meal voucher * Transportation voucher Work location: On-site