ADMINISTRATIVE ASSISTANT - WAREHOUSE

Description

Job Summary: The professional will perform various administrative and support activities, including report preparation, communication management, and document organization. Key Highlights: 1. Perform administrative tasks and various controls. 2. Provide information and organize documents for multiple departments. 3. Manage correspondence and type texts according to established routines. * Perform diverse administrative tasks, preparing charts, maps, and reports; * Various controls and records; * Draft internal communications on routine matters; * Provide information to various departments; * File and dispatch correspondence and perform typing services in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls intended for your department, filter topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcriptions, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering proof of transcriptions; * Monitor material requisitions and receipts, preparing the request form and tracking deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or process cases related to your work unit, arranging for their forwarding; * Monitor the progress of procedures or cases relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed Bachelor’s degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** For this opportunity, our **salary range** is between R$ 2.453,00 and R$ 2.753,00 + 20% Hazard Pay. **Benefits:** Transportation Allowance or Parking, On-site Meal, Meal Voucher, Life Insurance, and Daycare Assistance (per Collective Bargaining Agreement). **Working Hours:** Monday to Friday, from 08:00 to 17:00, with a 1-hour break. **Job Activities Description:** Verify whether the invoice (DANFE) matches the purchase order and received goods; Monitor delivery deadlines for materials and medications to ensure supply continuity; Handle loan/exchange arrangements with affiliates; Register loans (in/out) in the computerized system; Organize documents and files; Fill out and update daily control spreadsheets; Collaborate with Medical Coordinators of each specialty to assess common-use materials per procedure, as well as classify items designated for emergency, urgent, and outpatient use; For materials classified as emergency or urgent, define, together with the Medical Coordinator, the required stock quantity to be kept available within the hospital and coordinate with the Central Material Management Department (CME) to evaluate physical storage capacity. **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit, philanthropic civil association, recognized as being of federal, state, and municipal public utility, respectively under Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has expanded its scope of operations through ongoing projects in Social Assistance and Education. This wide array of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services delivered by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to healthcare, essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea-sharing, teamwork culture development, respect for diversity and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity Building * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **HMVJS** The history of Hospital Municipal Vereador José Storopolli began in the early 1980s. Residents of Vila Maria Baixa and Parque Novo Mundo, led by regional municipal councilors, waged numerous battles with the Municipal Health Secretariat to build a hospital serving the region’s demand. Thus, the hospital—nicknamed “Vila Maria”—was constructed, with expectations of high-resolution and high-performance healthcare delivery. It was named after influential local politician Councilman José Storopolli, whose family donated the land for its construction. However, from its inauguration in 1992 until July 1994, its Surgical Center remained inactive, as did its surgical ward, orthopedics ward, and Intensive Care Unit.