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Job Summary: The professional will perform various administrative activities, including preparing charts, reports, controls, records, and internal communication, as well as filing and typing. Key Highlights: 1. Performing various administrative and support activities. 2. Internal and external communication, call and information management. 3. Organization and maintenance of files, documents, and internal processes. * Perform various administrative activities, preparing charts, maps, and reports; * Various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing services in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, filter topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution for each case; * Make external and internal calls directly or via the receptionist, transferring the call to the requester or delivering the message when necessary; * Collect and compile various data by consulting documents, transcriptions, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering proof of transcriptions; * Control requests and receipts of consumable materials, preparing the request form and tracking deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit civil association of philanthropic nature, recognized as a federal, state, and municipal public utility entity, respectively under Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. SPDM’s primary guiding principle is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through projects currently underway in Social Assistance and Education sectors. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to health services—essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **The Outpatient Clinic** We are recognized as one of Brazil’s largest philanthropic health entities, composed of a diverse group of highly qualified professionals contributing across multiple sectors to ensure excellence in care quality and patient safety. Our goal is to bring the most advanced medical knowledge to the entire population. Additionally, we maintain a partnership with the Municipal Department of Education of São Paulo to expand and improve inclusive education services for people with disabilities. At the AME Maria Zélia outpatient clinic, the “Efficient Employee” project was developed, aiming not only to hire people with disabilities but also to assess and adapt, on a case-by-case basis, the necessary infrastructure to accommodate these employees and, above all, facilitate their inclusion within the institution. We believe that the high technical proficiency of our teams, combined with our humanized approach to patient care, makes us a leading player in the field of public health. If you identify with our values and activities, join our team.
