Administrative Assistant

Description

Job Summary: Performs and organizes administrative, operational, and financial routines, ensuring service delivery, activity control, and support for internal processes. Key Highlights: 1. Focus on service and communication with members and interested parties 2. Responsible for administrative organization and sports management 3. Financial and HR department support, as well as process control **Position: Administrative Assistant – Recreational and Sports Club** **Work Location:** Santa Efigênia Neighborhood \| Belo Horizonte **Job Objective** Execute and organize the club’s administrative, operational, and financial routines, ensuring smooth service delivery to members, effective control of sports activities, and efficient support for internal processes. **Main Responsibilities** **1\. Service and Communication** * Serve members, students, and interested parties (in person, by phone, and via WhatsApp) * Provide information regarding activities, schedules, and services * Screen and respond to institutional emails * Route requests to the responsible departments **2\. Administrative Organization** * Organize and update registration records (members and schools) * Maintain organized physical and digital files * Ensure standardization and easy access to information * Keep the workplace organized **3\. Sports Management (Critical Operation)** * Manage waiting lists (swimming, hydro-aerobics, spinning, futsal, studio classes, etc.) * Update vacancies and student movements * Verify sports equipment (uniforms, swim caps, etc.) * Manage fines and controls for sports schools * Populate and maintain updated operational spreadsheets **4\. Operations and Logistics** * Check front-desk materials (entry and operational support) * Organize weekly reservations (spaces, activities, and schedule) * Verify and organize printed materials and visual communications * Support inter-departmental logistics flow **5\. Financial and HR Department Support** * Record invitations and financial entries (card machine, Pix, etc.) * Perform cash reconciliation and closing * Sort and organize payroll documents * Print and organize time-tracking records * Send RPA reports to accounting **6\. Control and Process Routines** * Populate internal spreadsheets and systems * Follow daily operational checklists * Ensure data and information accuracy * Support administrative process improvements **Requirements** * Completed high school education (mandatory) * Technical or undergraduate degree in Administration, Management, or related fields (preferred) * Prior experience in administrative routines **Required Knowledge:** * Microsoft Office suite (especially Excel) * Customer service * Document and process organization * Proficiency with systems and technology (quick learner) **Advantages** * Experience in clubs, gyms, or sports schools * Familiarity with management systems (ERP, CRM, or similar) * Strong Excel skills (control and organization) **Compensation and Benefits** * Salary: **R$ 3\.011,05** * Meal allowance: **R$ 42.00 per day** * Health insurance: **Unimed** * Life insurance **Working Hours** * **Monday to Friday:** 10:00 AM to 7:00 PM Payment: R$3\.011,00 per month Work Location: On-site