Administrative Assistant

Description

Job Summary: Invoice processing and purchase tracking, acting as an interface with Tax and Finance departments to resolve inconsistencies and address requests. Key Highlights: 1. Invoice processing and payment tracking. 2. Coordination with Tax and Finance departments to resolve issues. 3. Purchase process control and monitoring. **Responsibilities:** * Processing invoices for payment in the Protheus system (GCs and GDs); * Collecting data and information from Coordinators to place purchase orders destined for plants; * Issuing purchase requisitions (REQ) and forwarding them to the Procurement department; * Monitoring invoice issuance, as well as payment tracking and respective due dates; * Requesting and monitoring supplier registration updates in Protheus; * Gathering and consolidating information to support management regarding outstanding payments and supplier billing; * Liaising with the Tax department to address invoice inconsistencies, including unrecorded invoices or tax discrepancies; * Liaising with the Finance department to resolve payment refunds, correct bank details, and handle critical or priority requests; * Receiving and verifying invoices, validating them against received physical goods or service measurement reports; * Controlling and monitoring procurement processes. **Requirements:** * Proficiency in Microsoft Office Suite * Currently pursuing a Bachelor's degree * Preferred: Experience in invoice entry, procurement, and Protheus. **Academic Qualifications:** * Completed high school education. **Benefits:** * Meal allowance; * Transportation allowance; * Medical assistance; * Dental assistance; * Culture allowance; * Totalpass; * Profit-sharing program (PLR); * Birthday day off; * Life insurance and more... **Company Information:** * Belo Horizonte, MG