Office Assistant

Description

Job Summary: The Office Assistant will provide administrative support to company departments, ensuring document organization, document control, and timely deadline compliance. Key Highlights: 1. Administrative support in bidding and contract processes 2. Document organization and deadline management 3. Financial department support and invoice issuance **Job Description** The Office Assistant will be responsible for providing administrative support to company departments, including bidding, contracts, financial services, and general routines, ensuring document organization, document control, and timely deadline compliance. **Main Responsibilities** **Bidding Department Support** · Organizing documents for bidding procedures; · Updating certificates and registration documents; · Registering on public procurement portals; · Monitoring deadlines and submitting documents; · Managing spreadsheets and digital files. **General Administrative Support** · Answering phone calls and providing email support; · Organizing physical and digital files; · Issuing invoices and bills (where applicable); · Contract and expiration date tracking; · Online banking access, bill payments, payment recordkeeping; · Financial department support (basic entries, organizing receipts); · Preparing simple reports and Excel spreadsheets. **Requirements** **Mandatory:** · Completed high school education; · Basic computer skills (Word and Excel); · Organizational skills and attention to detail; · Strong written and verbal communication skills. **Preferred:** · Experience with administrative routines; **Behavioral Competencies** · Organization and responsibility; · Ability to handle multiple tasks efficiently; · Commitment to meeting deadlines; · Discretion and professional ethics; · Ability to learn quickly. Benefits: - Transportation Allowance or Fuel Allowance - Meal Allowance Employment Type: Full-time CLT Salary: R$2.100,00 per month Work Location: On-site