Expansion Administrative Assistant

Description

Job Summary: We are seeking a professional to provide administrative support for the expansion area, organizing documents, monitoring workflows, and facilitating communication. Key Highlights: 1. Essential administrative support for the expansion area 2. Document organization and process tracking 3. Facilitation of internal and external communication #### **About the Position:** We are seeking a professional to provide administrative support for the expansion area, organizing documents, monitoring order flows and deadlines, and facilitating communication among departments and partners to ensure operational efficiency and alignment with the company's internal guidelines. \#Together and United, We Are Better! And to maximize our potential, we seek individuals with high energy, collaboration skills, commitment, and a pursuit of excellence!! Do you identify with this? Apply now! We want to meet you! **JOIN US AND GROW TOGETHER!** #### **Main Responsibilities:** Maintain maintenance activity records, such as service orders, inspection reports, preventive maintenance records, and updated inventory lists; Organize physical and digital files for easy access; Assist in scheduling maintenance tasks, ensuring teams are informed about their schedules and assignments; Act as a contact point for the maintenance team and other departments, conveying important information and facilitating communication; Assist in purchasing materials, replacement parts, and equipment required for maintenance; Perform general administrative tasks, such as drafting correspondence, preparing reports, making copies, and managing mail; Monitor inventory levels of tools, parts, and maintenance materials, ensuring supplies are available when needed; Assist in periodic inventory checks to maintain accurate records; Help collect and analyze data for preparing departmental performance reports, such as response time, downtime, and maintenance-related costs; Assist in compliance documentation and safety reports, aiming to ensure the maintenance department follows company safety procedures and regulations; Attend to suppliers and managers, resolving inquiries and conflicts and ensuring their satisfaction; Meet demands and deadlines established by the area manager; Perform other related administrative tasks as needed or requested by the immediate supervisor. #### **Mandatory Requirements:** * Currently pursuing a Bachelor's degree; * Experience in the Maintenance sector is a plus. #### **Benefits:** * Unimed health insurance; * Dental plan; * Profit-sharing program (PPR); * Cafeteria with coffee; * Baby kit; * Life insurance; * Training programs; * Transportation allowance; * Monthly performance target; * Uniform; * College tuition assistance; * Disciplinary evaluation; * Five-year service award; * Professional progression; * Daycare assistance; * Purchase discount program; * Pharmacy discount program; * SESC membership; * Psychological support; * Telemedicine; * Shopping discounts. #### **Work Schedule and Hours:** * Monday to Friday, from 08:00 to 17:58\.