Administrative Assistant

Description

Job Summary: Facilities professional responsible for conservation, maintenance, cleaning, and security to ensure user comfort and safety, with emphasis on communication and innovation. Key Highlights: 1. Expertise in facility conservation, cleaning, maintenance, and security. 2. Monitoring of building maintenance and supplier management. 3. Corporate cost control and general procurement for the company. If you are a strong communicator, adept at working in multidisciplinary teams, curious, engaged, and innovative—this opportunity is for you!!! **Responsibilities and Duties** Collaborate with the Facilities service provider to conserve internal and external areas, perform cleaning, maintenance, leasing, and security activities, and oversee all related tasks to enhance end-user comfort and safety. Monitor building maintenance using checklists to proactively prevent breakdowns and repairs. Register suppliers and real estate partners in the system. Record supplier invoices in the Oracle system to track managerial budgets and process supplier payments. Monitor notices of default and summonses issued to SPEs via email from RTF agency to enable proactive credit protection measures. Control corporate costs by allocating expenses across cost centers to monitor overall spending. Issue debit notes to related companies using internal documents to ensure accurate final cost allocation. Conduct general company procurement (office supplies, consumables, etc.) through supplier contracts to maintain proper inventory control. Update the department’s performance indicator spreadsheet in Excel for monthly tracking of the bonus policy. Perform other duties related to this position as requested by the immediate supervisor. **Additional Information** Completed high school education; Proficiency in Microsoft Office; Prior experience in this field is an advantage. **The moment to look toward the new: the new way of living, the new way of connecting, the new way of life.** We are not afraid to try, to take risks—and if we make mistakes, we do not become discouraged but instead learn from them, thereby becoming who we are. **We are not limited to cement, glass, and steel!** We are honored to accompany the transformations in the lives of **our customers**, watching them achieve goals, build families, fulfill dreams, and continuously evolve!  Our products serve as the stage, the floor, and the ceiling for all these movements and for all this life. We are proud of everyone who wears the orange shirt; we love seeing our employees grow, learn, innovate, and embrace happiness as a core value. We proudly observe each individual’s growth and commitment. Every day, Bilders wake up determined to do better than yesterday, driven by the characteristic curiosity of hearts that beat in orange, under our name. We are a company in constant motion, one of those motions being our pursuit of greater **diversity and inclusion** within our ecosystem. **Our job openings are also open to Persons with Disabilities (PwD).**