Administrative Assistant – Information Technology

Description

Job Summary: The Administrative Assistant will support the administrative routines of the IT department, contributing to process control, financial tracking, and document organization. Key Highlights: 1. Essential support in the administrative management of Information Technology 2. Interface with Systems, Infrastructure, and IT Governance 3. Focus on document organization and financial control The **Administrative Assistant** will be responsible for supporting the execution and organization of administrative routines within the Information Technology area, contributing to process control, monitoring of financial activities, and organization of administrative documents and records. On a day-to-day basis, they will interface with Systems, Infrastructure, and IT Governance teams, supporting internal demand tracking, request control, and consolidation of information to assist management and operational activities of the area. **Responsibilities and Duties** * Administer and execute routine administrative tasks for the Information Technology area; * Support financial control of the area by monitoring payments, supplier contracts, and administrative records; * Manage procurement and payment processes, ensuring document organization and compliance with institutional procedures; * Organize and maintain up-to-date administrative and contractual documentation for the area; * Plan and support the preparation of managerial reports, compiling operational and financial data; * Provide administrative support to Systems, Infrastructure, and IT Governance teams; * Register and track IT service requests, ensuring proper routing and follow-up on demands; * Support management in monitoring deadlines, controls, and administrative workflows of the area. **Requirements and Qualifications** **Requirements:** * Currently pursuing a bachelor’s degree in Administration or related fields; * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); * Experience in organizing and controlling administrative documents and processes; * Strong written and verbal communication skills. **Competencies we seek:** * Organization and attention to detail; * Ability to execute tasks and meet deadlines; * Clear and concise communication; * Collaboration and teamwork; * Dynamism and proactivity in supporting administrative routines. **Additional Information** **Work schedule:** Monday to Friday, from 8:00 AM to 12:00 PM and from 1:15 PM to 5:15 PM \| 200 hours per month \| On-site. **Our benefits package:** * Health insurance; * Dental insurance; * Daycare reimbursement; * Education assistance covering up to 80% of undergraduate tuition fees and 50% of postgraduate, language, and extension course fees; * Free parking; * Complementary private pension plan; * Life insurance; * Year-end recess. *If you believe in meaningful work that creates value and positive impact for society and the University,* ***JOIN PUCRS!*** At PUCRS, we believe every person can transform the world—and that belief drives us daily to become all that we can be. Here, tradition and innovation walk hand-in-hand to create a unique ecosystem integrating **education, health, research, culture, and innovation**. More than seven thousand employees bring to life a plural and creative community guided by solidarity, family spirit, and the conviction that knowledge transforms realities. Because of all that we can be, we open pathways to new learning opportunities, meaningful connections, and positive societal impact. **Explore the diverse areas of operation that embody all we are:** * 7 Schools (Undergraduate, Graduate, Research, and Continuing Education); * 5 Institutes (PUCRS Brain Institute, Institute of Culture, Institute of Geriatrics and Gerontology, Pró-Mata Environmental Institute, Institute of Petroleum and Natural Resources); * PUCRS São Lucas Hospital; * Museum of Science and Technology; * Central Library; * Events Center; * Sports Park; * Scientific and Technological Park (Tecnopuc); * Labelo – Specialized Laboratories in Electroelectronics at PUCRS; * And much more...