Junior Executive Secretary

Description

Job Summary: We are seeking a proactive and organized professional to provide administrative support to the Executive Board, ensuring efficiency and support for internal and external requests. Key Highlights: 1. Direct administrative support to the Executive Board 2. Calendar management and meeting organization 3. Support in English and Japanese communications We seek a professional who will directly support the Executive Board administratively, ensuring organization, efficiency, and support for internal and external requests. This position requires strong communication skills, proactivity, organizational ability, fluency in English, and basic Japanese for specific interactions and documents. Do you think this job matches your profile? Apply now! \#JoinDaikin **Responsibilities and Duties** * Management of the Executive Board’s calendar, including scheduling, confirmation, and rescheduling of appointments. * Organization and support for internal and external meetings: scheduling, preparing agendas, distributing materials, welcoming guests, and recording minutes when required. * General administrative support to the Executive Board, such as mail handling, document preparation, and physical and digital file organization. * Liaison with internal departments and external partners, ensuring efficient information flow. * Organization of corporate travel, including reservations and logistics. * Assistance in preparing reports, presentations, and executive documents. * Telephone reception and request triage, directing matters according to priority. * Basic support in English and Japanese communications, when necessary. **Requirements and Qualifications** * Education: Currently pursuing or completed undergraduate degree in Business Administration, Executive Secretarial Studies, International Relations, or related fields. * Experience: Prior experience in administrative tasks or executive support is desirable. * Microsoft Office Suite: Word, Excel, and Outlook (intermediate level). * Excellent organizational skills, discretion, and professional demeanor. * Clear communication and interpersonal relationship skills. **Languages:** * Advanced English (mandatory). * Japanese: basic level (a significant advantage). **Preferred Qualifications** * Prior experience in multinational companies or supporting an Executive Board. * Familiarity with corporate calendar tools (Outlook, Teams, etc.). **Additional Information** **What We Offer?** * Fixed Remuneration (CLT employment contract) * Benefits: Health and Dental Insurance \| Meal Voucher \| Food Allowance \| Life Insurance \| Profit Sharing (PLR) \| Private Pension Plan \| Transportation Voucher \| Gympass * Work Tools (mobile phone, laptop) We are a leading Japanese company globally recognized for residential, commercial, and industrial air-conditioning systems. Founded in 1924, we operate in over 160 countries with more than 80,000 employees and over 100 production centers. Having offered our product line in Brazil for over 10 years, since April 2011 we have operated locally with our own team. Our success stems from adherence to our brand’s core principles—innovation and absolute excellence in technology—ensuring our customers complete reliability, safety, and quality in environmental climate control. We remain committed to introducing technologies worldwide that enhance people’s daily comfort and quality of life!