Purchasing Assistant (Group)

Description

Job Summary: We are seeking a Purchasing Assistant for FIT Group to ensure efficient supply management and support operations through purchasing routines, organization, and cross-departmental integration. Key Highlights: 1. Essential role behind the scenes of operations 2. Integration with various company departments 3. Ensuring supplies are available at the right place and time Description: We seek a professional who identifies with our purpose and possesses the following qualifications: * Organizational Values: Discipline that strengthens us, Safety in every action, Gratitude that connects us, Energy that inspires. * Technical Skills: Microsoft Office suite (especially Excel). * Behavioral Skills: Strong communication, attention to detail, organizational ability, and proactivity. * Knowledge: Experience with files, spreadsheets, and ERP systems. * Required Experience: Prior experience in administrative or purchasing roles. * Preferred: Experience in the food service segment. As a Purchasing Assistant at FIT Group, you will play an essential role behind the scenes of our operations, ensuring the right supplies are in the right place at the right time. Your main responsibilities and duties include: Procurement and Supply Routines * Monitor and update spreadsheets tracking purchase orders, quotations, and deliveries. * Record invoices. * Conduct follow-ups on purchase orders. * Obtain quotations from suppliers according to store requirements. * Support issuance and dispatch of approved, low-complexity purchase orders. * Monitor delivery deadlines and flag discrepancies. * Maintain active contact with suppliers for operational alignment. Organization and Control * Populate control systems and files with up-to-date information. * Update and organize purchasing documents, contracts, and reports. * Monitor KPIs and maintain internal controls. Cross-Departmental Integration * Support store teams with urgent requests or operational adjustments. * Maintain communication with operations teams. * Collaborate with the finance department on payment workflows. * Work closely with leaders and supervisors to ensure predictability and standardization in procurement. 2512290202491888563