Territory Assistant

Description

Job Summary: The Territory Administrative Assistant provides assistance in administrative processes within the area, supporting file organization and Rede Cidadã programs. Key Highlights: 1. Administrative routine support and information management. 2. Support for Rede Cidadã programs and relationship management with partners. 3. Support to the Human Resources Department in Young Apprentice processes. The Territory Administrative Assistant provides assistance in administrative processes within the area, supporting file organization and activities related to Rede Cidadã programs. **Perform routine administrative tasks:** * Support the area manager in completing spreadsheets and information controls; * Update the area's database and the Rede Cidadã management system; * Submit area financial reports to Head Office by completing requisition forms; * Assist reception with public and telephone services as needed; * Arrange printing of forms and documents; * Schedule appointments as required; * Manage relationships with client and partner companies, sending and receiving information as necessary. **Perform support activities:** * Support participant selection processes for programs according to Rede Cidadã methodology; * Refer candidates approved in the selection process to respective programs; * Manage relationships with partner companies, sending notifications and providing guidance as needed; * Prepare and maintain attendance lists for program classes; * Ensure pedagogical and support materials are available at the start of each class; * Negotiate physical space with partner companies, if required, for activity implementation; * Monitor and request snacks for program participants, uniforms (where applicable), and certificates for program participants as needed; * Update participant information in the system or spreadsheets; * Monitor training classes: schedule, assigned instructor, start/end dates, transfers, class consolidations, changes, etc.; * Maintain relationships with partner companies to identify, monitor, and manage vacancies to be filled by participants; **Support Human Resources Department activities for Young Apprentices assigned to Rede Cidadã payroll:** * Guide partner companies on admission procedures (Rede Cidadã management or partner company management); * Schedule admission medical examinations with the designated clinic and track this information; * Conduct contract reading and signing sessions for apprenticeship contracts with young people; * Arrange delivery of transportation vouchers to young people immediately upon receipt by the Human Resources Department (for locations distributing physical cards) and request cancellation of VT cards when necessary; * Process meal/food ticket exchange requests to the HR Department following standard procedures; * Arrange transportation voucher updates with the Human Resources Department upon request from young people; * Verify timesheet closing for Young Apprentices (working hours, absences, medical certificates, signatures by young people and educators, etc.); * Submit signed timesheets of young people to the Human Resources Department; * Print pay slips and deliver them to young people; * Interact with the Human Resources Department to clarify payment-related questions raised by young people and request corrections as needed; * Notify the Human Resources Department about young people’s program terminations and prepare required documentation; * Schedule termination medical examinations with the designated clinic and track this information, keeping Social Educators of final training informed; **Requirements:** * Reside in Itabira/MG. * Completed high school education or currently pursuing a degree in Administration, Human Resource Management, or Psychology. * Experience in administrative areas. * Availability to work from 8:00 AM to 5:00 PM (Monday to Friday) \* Employment type: Full-time Compensation: R$1\.400,00 \- R$1\.600,00 per month Work location: On-site