Administrative Assistant

Description

Job Summary: Opportunity for an administrative assistant with a focus on organization, communication, and support for projects, customers, and operations. Key Highlights: 1. Comprehensive administrative support to the team and projects. 2. Support in customer, supplier, and POC processes. 3. Project organization and documentation, and operational control. Description: Experience as an administrative assistant, assistant, or in similar roles. Organization, attention to detail, and strong time management skills. Good oral and written communication skills. Proficiency with tools such as Excel, Word, PowerPoint, and Google Workspace. Ability to handle multiple projects simultaneously. Professional demeanor when interacting with customers and internal departments. Bachelor’s degree (in progress) — preferably in Administration. Administrative support to the team: * Organize project schedules, deadlines, and status updates. * Assist in prioritizing requests and internal communications. * Record and track tasks using tools such as Trello / Jira. Customer and supplier follow-up: * Contact stakeholders to update POC statuses. * Monitor equipment delivery deadlines. * Record each customer’s requirements and pending items. Project documentation: * Organize all project documents (surveys, minutes, reports, technical assessments). * Assist in creating executive presentations. * Update dashboards, reports, and tracking spreadsheets. * Draft meeting minutes, summaries, and official records. POC and Computer Vision Support (No technical knowledge required; internal training will be provided) * Track the POC lifecycle: installation, data collection, analysis, and delivery. * Organize evidence, photos, videos, and technical inputs submitted by field technicians. * Ensure all documentation is standardized prior to delivery. Operational control: * Assist in managing equipment inventory. * Organize hardware inflows and outflows used in POCs. * Verify invoices and assist in the administrative procurement process. Support in proposals and commercial processes: * Assist in preparing proposals, quotations, and commercial documents. * Validate information needed to finalize scope agreements with customers. * Track proposal progress until approval. 2512130202201917603