Executive Secretary

Description

Job Summary: Professional responsible for managing directors' and presidents' schedules, answering calls, maintaining updated files, and providing administrative and strategic support. Key Highlights: 1. Executive scheduling management for directors and presidents 2. Administrative and strategic support 3. Safeguarding confidential information and equipment **Description and Responsibilities:** **Working Hours:** Monday to Friday – Business hours **Level:** Professional **Employment Type:** Permanent – CLT * Manage directors' and presidents' calendars, scheduling and confirming appointments, meetings, and events. * Answer and route telephone calls and electronic correspondence. * Maintain the directorate's document and correspondence files up to date. * Receive visitors and clients, providing appropriate support and guidance. * Prepare reports, presentations, and various documents for the directorate. * Provide administrative support in tasks such as file organization, form completion, and spreadsheet updates. * Stay updated on applicable norms, laws, and regulations relevant to the department and organization. * Protect strategic, confidential, and sensitive organizational information received, produced, or transmitted. * Ensure proper maintenance of organizational assets and equipment under their responsibility. * Perform other duties within their area necessary for the smooth operation of the department. **Requirements:** * Completed undergraduate degree * Preferred: undergraduate degree in Secretarial Studies, Administration, or related fields. * Proficiency in computer applications and Microsoft Office Suite. * Strong organizational and calendar management skills. * Knowledge of administrative and office procedures. * Excellent communication and interpersonal skills. **Benefits:** Medical insurance, Dental insurance, Gym allowance, Life insurance, Meal voucher, Transportation voucher