MALL ASSISTANT

Description

Job Summary: This position provides support for the processes of the Media Commercial Department, assisting with file organization, communication with tenants and advertisers, delinquency negotiation, and preparation of commercial proposals. Key Highlights: 1. Comprehensive support to the Media Commercial Department 2. Negotiation and preparation of commercial proposals 3. Contract management and documentation of tenants * **JOB MISSION** Provide support for the processes of the Media Commercial Department, assisting with file organization, communication with tenants and advertisers, delinquency negotiation, preparation and submission of projects and commercial proposals, control of tenant and advertiser authorizations through the mall’s security center, support to tenants on all matters related to the shopping center—such as technical projects, authorizations, invoices, etc.—and preparation/presentation of reports for the company and internal departments. **MAIN RESPONSIBILITIES – What and How?** -------------------------------------------------- * Request, receive, and verify tenant documentation required for drafting lease agreements; * Input negotiation data into the Company’s commercial platforms for issuing and tracking lease agreements; * Verify economic and financial indices; prepare calculation spreadsheets; draft correspondence; provide operational support for preparing technical manuals; adjust contracts; collect signatures; * Reports assigned to the Commercial Assistant: Delinquency Report, Occupancy Dashboard, Project Approval Forms (NPs), preparation of competitive visit materials, and other reports as required by corporate demand or new media announcements; * Monitor administrative processes, verifying established deadlines, locating administrative processes, tracking non-conformance notifications, forwarding internal protocols, requesting registration information, updating registrations, updating planning data, monitoring flowcharts and schedules; * Attend client meetings after negotiations are finalized to gather contract-related data and clarify any technical questions that may arise; * Analyze delinquency across malls under responsibility and negotiate outstanding amounts, as well as open service tickets for invoice issuance; * Perform daily mall rounds to identify non-conformities in Iguatemi Media operations against the mall’s established standards, and immediately photograph all marketed properties, sharing them with other sales executives, commercial managers, IM leadership, and mall teams; * Request, monitor, and verify documentation related to tenant projects and submit them for approval by the mall’s Maintenance Department and related departments; * Control client access and authorizations through the mall’s Security Center; * Carry out all activities in compliance with Company standards and the Iguatemi Excellence Program (PEXI), including organizing supporting evidence. **NOTES** --------------- Work Location: Iguatemi Brasília Shopping Center Address: Setor de Habitações Individuais Norte CA 4 – Lago Norte – Brasília/DF Work Schedule: Monday to Friday, 08:00 to 18:00 Currently pursuing a Bachelor’s degree in Administration, Marketing, Sales, Communications, and/or Advertising.