Executive Secretary

Description

Job Summary: We are seeking an organized and proactive Executive Secretary to provide direct support to the executive board and handle institutional services in a dynamic environment. Key Highlights: 1. Handling sensitive and strategic information with discretion. 2. Providing direct support to the executive board and institutional services for the company. 3. A dynamic and challenging work environment. We are looking for an organized, proactive professional with excellent communication skills to serve as an **Executive Secretary**, responsible for direct support to the executive board and institutional services for the company. If you enjoy interacting with people, possess strong organizational skills, and seek to work in a dynamic and challenging environment, this opportunity is for you! **Responsibilities and Duties** * Handle in-person, telephone, and email communications, ensuring courtesy and excellence in interactions with clients, partners, and colleagues; * Manage and organize executives’ schedules, including meetings, appointments, and events; * Plan and execute travel logistics (flight bookings, accommodations, transfers, and other requirements); * Support meeting organization, including room preparation, materials, and guest reception; * Manage correspondence, documents, and administrative tasks for the office; * Handle sensitive and strategic information with discretion; * Support general administrative routines to ensure smooth corporate operations. **Requirements and Qualifications** * Completed high school education (a college degree in Business Administration, Secretarial Studies, or related fields is preferred); * Minimum of **2 years** of experience as an Executive Secretary, Receptionist, or in similar roles; * Excellent verbal and written communication skills; * Strong organizational skills, proactivity, and ability to prioritize tasks; * Proficiency in Microsoft Office suite (especially Outlook, Canva, Excel, and Word); * Experience managing executive calendars and organizing business travel; * Professional demeanor with a **high level of confidentiality and discretion**. **Location:** PIT \- São José dos Campos Technology Park **Work Model:** On-site **Additional Information** * Meal Allowance \- Flash Card; * Health Insurance; * Dental Insurance; * Transportation Allowance; * Group Life Insurance;