Administrative Assistant

Description

Job Summary: Multifunctional administrative support professional for office, HR, and executive management operations, also engaging in after-sales and commercial customer service during peak demand periods. Key Highlights: 1. Comprehensive and multitasking administrative support in the office 2. Direct support to Human Resources and Executive Management 3. Opportunity to work in after-sales and commercial customer service **JOB RESPONSIBILITIES** Responsible for supporting office administrative routines, including document control and issuance, contract organization, telephone reception, client and supplier reception, updating financial spreadsheets, payment verification, and system data entry. The professional will also provide support to the Human Resources department, performing resume screening, interview scheduling, timekeeping control, onboarding and offboarding coordination, signature collection, and document archiving. In addition to administrative duties, direct support to Executive Management is required for external tasks such as delivering and collecting documents at notary offices, banks, courts, and client premises, as well as supervising service providers, managing office supplies, handling emergency purchases, and assisting with office opening and closing procedures. During periods of higher demand, the professional may perform after-sales and commercial customer service activities. **REQUIREMENTS** * Completed high school education * Bachelor’s degree in Administration, Human Resources, or related fields (currently pursuing preferred) * Prior experience in administrative routines * Intermediate Excel proficiency * Strong verbal and written communication skills * Organized and multitasking profile * Easy access to the West Zone of São Paulo **ADDITIONAL ASSETS** * Experience with financial routines * Experience supporting executive management * ERP system knowledge * Generalist HR experience **ADDITIONAL INFORMATION** We seek a highly available professional with a dynamic profile and flexibility to handle simultaneous demands across multiple departments, including those beyond core administrative responsibilities. Possibility of extended working hours during monthly closing periods and internal audits. Immediate start. Compensation: R$1\.518,00 \- R$3\.005,63 per month Benefits: * Food basket * Meal allowance * Meal voucher * Transportation voucher Work location: On-site