Administrative Receptionist

Description

Job Summary: We are seeking an organized, proactive, and communicative individual for reception and administrative support, ensuring a welcoming and efficient experience for members and visitors. Key Highlights: 1. Dynamic and collaborative environment with growth opportunities. 2. Focus on strengthening relationships and driving professional development. 3. Values agility, extreme accountability, and a strong drive to make things happen. **About Atos Proteção Veicular** We are an automotive-sector company specializing in comprehensive vehicle protection and monitoring solutions. We operate with integrity, innovation, and a security-first mindset, ensuring peace of mind for our members and excellence in service. At Atos, we value physical presence in the workplace as an essential opportunity to strengthen relationships, foster team collaboration, and accelerate professional development. Our work environment is dynamic, collaborative, and full of opportunities for those who wish to grow and make a difference. We are looking for an organized, proactive individual with excellent communication skills to join our unit’s reception and administrative support team. This person will be responsible for delivering a welcoming and efficient experience to our members and visitors, ensuring smooth front-desk operations and daily administrative support. **Responsibilities:** * Greet members and visitors; * Answer and transfer phone calls; * Manage mail and deliveries; * Turn the coffee machine on and off; * Maintain an organized, pleasant, and well-stocked reception area (coffee, biscuits, snacks, etc.), notifying HR when restocking is needed; * Provide administrative support (e.g., signing documents, assisting with membership payments); * Track member wait time at reception using the Próton scheduling system; * Confirm appointments via phone and messaging; * Process service closures for Norte and Atos; * Plan routes and support external technicians; * Serve members in person (coffee, biscuits, etc.); * Distribute promotional gifts to members; * Notify technicians immediately upon member arrival for vehicle pickup; * Authorize walk-in appointments when necessary. **Requirements:** * Strong verbal and written communication skills; * Organizational ability, responsibility, and attention to detail; * Proactivity and friendliness in public-facing interactions; * Basic proficiency in administrative tools and Microsoft Office suite. **What We Value at Atos:** ✨ We value honesty, agility, and extreme accountability. We recognize those who deliver with intensity, focus, and genuine determination to make things happen. Our environment is challenging, direct, and purpose-driven. If you are grateful, determined, and truly committed to growth, you may have found the right place!