Administrative Assistant

Description

Job Summary: Support the Operations, Legal, and Business areas with administrative tasks, document organization, supplier and employee coordination, and preparation of legal opinions. Key Highlights: 1. Administrative support for Operations, Legal, and Business functions 2. Document and information organization and control 3. Procedural analysis and preparation of legal opinions Support the Operations, Legal, and Business areas with administrative activities, including tracking and recording document inflows and outflows, file control and organization, supplier and interdepartmental employee communication, telephone contact handling and follow-up, updating control systems, and assisting in information flow—contributing to daily routine execution; additionally, handle documents from drafting through receipt, adhering to required procedures; under supervision, prepare legal opinions, populate internal and client systems, monitor and contribute to meeting internal and client performance indicators. Perform routine tasks related to legal and administrative support. Prepare reports and spreadsheets according to departmental guidelines, ensuring accuracy and timeliness of information. **Responsibilities and Duties** * Provide administrative support to the Operations, Legal, and Business areas by organizing documents and correspondence, and handling telephone inquiries; * Maintain and update documents via upkeep and updating of the document and information control system, systematically archiving processes, contracts, and documents for easy retrieval; * Populate client systems per established guidelines, conduct procedural analysis, draft legal opinions, and ensure systematic compliance with judicial orders for fulfilling obligations or paying judgments. **Requirements and Qualifications** * Completed high school education; pursuing a bachelor’s degree in Business Administration, Law, Business Management, or related fields is preferred; * Minimum of 6 months’ experience in administrative support roles, preferably within operations, legal, or business-related areas; strong organizational skills, attention to detail, proactivity, effective communication, ability to manage multiple demands, and collaborative work ethic; * Intermediate proficiency in Excel; analytical thinking and problem-solving skills; clear and assertive communication. **Additional Information** Our Benefits: Meal or food allowance \- Sodexo Pluxee; Unimed health insurance; Uniodonto dental insurance; Extended maternity leave; Extended paternity leave; Childcare allowance for mothers with children up to 5 years and 11 months old; Pluxee Cuida (psychological, social, financial, and legal support); Nutritional counseling; Wellhub; Multi-sport courts; Partnerships with various establishments (educational institutions, restaurants, etc.); Birthday Day Off; Transportation allowance (6% payroll deduction, deposited exclusively onto the bus card); Life insurance. Founded in 1998, S\&S is headquartered in Ribeirão Preto. We operate through our own offices and partner networks across Brazil’s Southeast, South, and Northeast regions. Our clients include medium- and large-sized economic groups in sectors such as insurance, telecommunications, banking, services, civil construction, and others. A comprehensive physical and organizational infrastructure supports our operations—including strategic location, facilities, technology, administration, and finance. Our commitment lies with our clients, and we consistently act with enthusiasm and dedication, placing ourselves fully at the service of their objectives.