Financial Assistant

Description

Job Summary: Manage the dealership's cash operations, process payments, issue fiscal documents, and ensure financial compliance while delivering high-quality service. Key Highlights: 1. Cashier operational management and financial compliance 2. Payment processing and invoice issuance 3. Polite and accurate service to internal and external customers Perform daily operational cash management for the dealership, including daily opening, transactions, and closing; receipt of payments; issuance of fiscal invoices; and closure of service orders—ensuring financial compliance, petty cash control, and high-quality service to both internal and external customers. **Administrative Processes** * Control and close notary office requests; * Control and close parking requests; * Control and close Uber transportation requests; * Address other administrative demands as directed by the immediate supervisor. **Cash Opening and Closing** * Open the operational cash register daily together with the responsible manager; * Close the cash register at the end of the workday, generating the closing cover sheet and attaching transaction receipts; * Upload the consolidated closing report to the Via Nuvem system for directorate validation after manager verification; * Immediately identify and report any cash balance discrepancies to the manager. **Payment Receipt and Processing** * Receive customer payments for workshop services and parts sales, via card (debit and credit) and cash; * Record card payments directly in the NBS system; * Accept cash payments within the established operational limit (up to R$ 2.000,00 per transaction), forwarding amounts to the manager; * Close customer, warranty, and internal service orders, generating corresponding invoices for parts and labor. **Fiscal Document Issuance** * Issue sales invoices for parts and labor services accurately and within legal deadlines; * Verify customer data, taxable items, and amounts before issuing each invoice; * Archive and organize issued fiscal documents according to internal procedures. **Petty Cash** * Provide petty cash funds for small-value expenses, always with prior manager authorization; * Record all petty cash disbursements in the system along with supporting documentation; * Periodically close the petty cash account jointly with the manager, generating the accountability cover sheet. **Mailbag Control** * Monitor receipt of mailbags sent by other group branches, verifying amounts and documents; * Prepare and dispatch mailbags to branches according to established routine, recording all movements. **Customer Service** * Serve parts and workshop customers at the cashier counter politely, efficiently, and accurately; * Clarify inquiries regarding charged amounts, accepted payment methods, and issued documents