Commercial and Marketing Assistant

Description

Job Summary: The Commercial and Marketing Assistant will support commercial and marketing activities, contributing to the organization, agility, and quality of the company’s deliverables. Key Highlights: 1. Essential support in commercial routine and marketing activities 2. Organization and maintenance of customer and opportunity records 3. Support in preparing proposals, reports, and institutional materials **About the Position** We are seeking a Commercial and Marketing Assistant to support the company’s commercial and marketing activities, directly contributing to process organization, demand responsiveness, delivery quality, and business opportunity tracking. This person will play a critical role in supporting the commercial routine—including organizing proposals, documents, records, and internal requests—and will also actively support marketing initiatives, events, conferences, production of institutional materials, vendor communication, and tracking of departmental deliverables. We seek an organized, proactive, dynamic, and committed individual who enjoys end-to-end demand tracking, follow-up on responses, solution-seeking, and ensuring high-quality, on-time deliveries. **Main Responsibilities** · Support the commercial team in drafting, organizing, and sending commercial proposals · Assist in tracking submitted proposals, updating deadlines, feedback, and next steps in internal tracking systems · Organize and maintain up-to-date records of customers, opportunities, contracts, and histories in management platforms · Support the commercial team in gathering and organizing information for negotiations and renewals · Support lead prospecting and qualification activities, as directed by the commercial team · Facilitate communication and information flow with internal departments (Finance, Support, Implementation, Development, and Administration), as required by operational needs · Assist in preparing presentations, reports, technical proposals, announcements, and institutional materials · Organize documents related to contracts, registrations, audits, and administrative processes · Support marketing initiatives by tracking requests, materials, and schedules · Assist in organizing events, conferences, trade fairs, and institutional activities—including vendor coordination and deadline tracking · Obtain quotations from vendors and support tracking of deadlines and deliveries · Support organizing requests from the commercial and marketing departments, contributing to activity control and deadline compliance · Conduct internal follow-ups per instructions, supporting progress of requests **Requirements** · Completed or ongoing undergraduate degree in Business Administration, Commercial Management, Marketing, Advertising, Communications, or related fields · Minimum 1 year of experience in administrative, commercial, or marketing routines; demand tracking; or administrative support to departments · Strong organizational skills, attention to detail, and effective demand management · Good verbal and written communication skills · Ability to handle multiple tasks and deadlines simultaneously · Proficiency in Microsoft Office tools (especially Excel and PowerPoint) **Preferred Qualifications** · Experience in technology or healthcare companies · Experience in commercial back-office, operational marketing, or corporate event support · Familiarity with CRM tools and commercial automation platforms · Experience in dynamic environments with cross-functional interaction between technical and commercial teams **Behavioral Profile** · Proactivity and sense of responsibility · Organization and discipline in task execution · Agility in handling multiple simultaneous demands · Strong communication and interpersonal relationship skills · Execution-oriented and results-driven mindset · Proactive in following up on responses, seeking information, and supporting process efficiency · Attention to detail and commitment to delivery quality **What We Expect From This Person** We expect someone who contributes to organizing and efficiently executing routines across the commercial and marketing departments, supporting daily activities in an agile and responsible manner. This person will be responsible for supporting operational requests—keeping information updated, organizing materials, and assisting in activity tracking—to ensure all deliverables occur within established deadlines. We seek an organized individual with a high level of responsibility and commitment to deliverables, strong execution capability, adherence to processes, effective team communication, and contribution to departmental efficiency. Compensation: R$2.300,00 – R$2.800,00 per month Benefits: * Health insurance * Meal allowance * Transportation allowance Work Location: On-site