Technical Secretary

Description

* Access, modify, consult, delete, and enter data and information in computerized systems; * Manage electronic mail systems of the units; * Archive, classify, verify, copy, digitize, distribute, identify, locate, fill out, register, receive, record, request, and sort documents such as registrations, e\-mails, cards, forms, official letters, charts, spreadsheets, reports, and tables; * Manage appointment schedules; * Draft meeting minutes; * Draft drafts of documents such as e\-mails, official letters, and reports; * Plan, organize, and supervise the operation of the secretariat; * Plan, organize, and supervise the execution of events, meetings, and trips, arranging the respective infrastructure, transportation, and accommodations required; * Provide direct assistance to managers; * Handle dispatches with managers; * Receive and attend citizens and representatives of public and private institutions; * Perform other activities related to managerial secretarial work. Requirements: Educational level: Completed high school or equivalent technical course. Technical course in Secretarial Studies at the secondary education level, and professional registration, as stipulated by Law No. 7\.377/1985\. Experience: 6 months of experience in the position of Technical Secretary. Knowledge: Windows operating system, internet browsers, electronic mail, text and presentation editors, and electronic spreadsheets; Formalities, rules, and norms of public protocol. Skills Communication – ability to listen and convey ideas fluently, coherently, and objectively; Concentration \- ability to remain alert, select important information, block irrelevant signals, and focus thinking; Creativity \- ability to find new methods or tools to perform tasks in novel or different ways from the usual; Ethics – ability to adopt behaviors and relationships that uphold the values and norms observed in the workplace;