Administrative Assistant

Description

Job Summary: We are seeking a proactive and detail-oriented Administrative Assistant to support administrative routines, ensuring control and efficiency in vehicle purchase, sale, and documentation processes. Key Highlights: 1. Performing administrative routines with a focus on organization and efficiency 2. Supporting vehicle purchase, sale, and documentation processes 3. Customer service and document management We are looking for an organized, proactive, and detail-oriented **Administrative Assistant** to support the company’s administrative routines, ensuring control, organization, and efficiency in internal processes—especially those related to vehicle purchase, sale, and documentation. **Key Responsibilities** * Provide **customer service** via WhatsApp and in person, delivering information and administrative support. * Organize and maintain an updated **list of vehicle transfers**. * Upload and organize **photos and documents in the system** (manuals, receipts, contracts, etc.). * Request and track **contract signatures via email**. * Manage **vehicle purchase and sale records** in the system. * Draft, verify, and organize **contracts and documents in the system**. * Issue, verify, and file **sales receipts**. * Send **documents by mail** and monitor deadlines. * Follow up on, manage, and organize **powers of attorney** required for processes. * Draft **vehicle purchase and sale contracts**, in accordance with company standards. * Prepare and monitor the **monthly administrative procurement list**. **Requirements** * Completed high school education. * Organizational skills, attention to detail, and responsibility regarding documents. * Strong verbal and written communication skills. * Proficiency with computer systems, WhatsApp, and email. * Proactivity and a strong sense of priority. **Preferred Qualifications** * Prior experience in **administrative routines**, especially within automotive companies. * Knowledge of **vehicle documentation** and notary procedures. Employment Type: Full-time Compensation: R$1.800,00 - R$2.000,00 per month Benefits: * Life insurance * Transportation allowance Selection Question(s): * In which city/neighborhood do you reside? Education: * High school diploma (Mandatory) Experience: * Microsoft Excel (Mandatory) * Administrative assistance (Mandatory)