Executive Secretary

Description

Job Summary: Highly organized, discreet, and proactive professional for direct executive support to the CEO, ensuring smooth scheduling and handling of strategic tasks. Key Highlights: 1. Direct and strategic involvement in executive support to the CEO 2. Management of schedule, meetings, and interface with leadership 3. Dynamic environment with high responsibility and confidentiality **Executive Secretary (Direct Support to CEO)** **Position:** Executive Secretary **Department:** Presidency / Executive Board **Reports to:** CEO **Location:** Goiânia **About the Position** Suplen Medical is seeking a highly organized, discreet, proactive, and excellent communicator to provide direct executive support to the company’s CEO. The role entails ensuring seamless scheduling, organizing strategic tasks, interfacing with leadership, and supporting daily operational decisions. This position demands trust, absolute confidentiality, emotional intelligence, a strong sense of priority, and the ability to thrive in a dynamic, high-responsibility environment. **Main Responsibilities** * Manage and organize the CEO’s executive schedule (meetings, appointments, travel, and events); * Plan, schedule, and follow up on internal and external meetings; * Prepare agendas, minutes, presentations, and other executive materials; * Serve as liaison between the CEO, executive board, managers, clients, and strategic partners; * Conduct follow-up on tasks and ensure timely delivery; * Organize documents, contracts, reports, and confidential information; * Support corporate travel (flights, accommodations, logistics, and itineraries); * Manage correspondence, emails, and institutional communications; * Assist in strategic projects and administrative tasks for the Presidency; * Receive visitors and handle high-priority requests from senior management; * Anticipate needs and propose solutions to optimize the executive routine. **Requirements** * Completed or ongoing undergraduate degree in Business Administration, Executive Secretariat, Business Management, or related fields; * Prior experience as an Executive Secretary, Executive Assistant, or similar role; * Experience supporting senior leadership / executive board; * Excellent verbal and written communication skills; * Proficiency in Microsoft Office / Google Workspace; * Strong organizational skills, discretion, and professional demeanor; * Ability to manage multiple priorities; * Availability for occasional tasks outside regular business hours. * **Preferred Qualifications** * Intermediate or advanced English proficiency; * Experience in mid- to large-sized companies; * Experience organizing corporate events; * Familiarity with productivity and management tools. **Behavioral Competencies** * Confidentiality and ethics; * Proactivity; * Emotional intelligence; * Agility; * Interpersonal relationship skills; * Sense of urgency; * Flexibility; * Problem-solving ability; * Attention to detail; Benefits * Market-competitive salary; * Avus * StarBem * Well Hub * Transportation allowance: R$694.40; * Meal allowance: R$694.40; * Health insurance * Dental insurance * Day off. Employment Type: PJ or CLT