Executive Secretary

Description

Job Summary: Professional to handle administrative management, organizing corporate travel, managing facility operations, facilitating communication, and providing support across various areas. Key Highlights: 1. Corporate travel control and organization, and facility management 2. Internal and external communication, reception, and flow control 3. Support for apprentices, cleaning management, and internal events \* Fully manage corporate travel, including reservations, purchases, and arrangement of transportation and accommodations; verify and forward related invoices to the tax and finance departments, ensuring accuracy and compliance. \* Directly manage facility operations at headquarters, responsible for efficient scheduling of meeting rooms, facial registration of employees, and procurement and control of office supplies and cleaning materials. \* Facilitate internal and external company communication through prompt telephone and email handling and routing, while warmly receiving visitors and clients and securely managing entry and exit flow at headquarters. \* Monitor and provide support to departmental apprentices, contributing to their professional development, and manage and coordinate cleaning department activities at headquarters to ensure organized and functional environments. \* Ensure efficient dispatch and receipt of courier packages between units, enhancing document and material circulation speed across company departments. \* Manage and close the credit card assigned to the Human Resources department, monitoring expenditures responsibly and ensuring adherence to internal financial procedures. \* Support the execution of internal corporate events, assisting in planning and implementation, and contributing to strengthening the organizational environment. Compensation: starting from R$2\.921,62 per month Benefits: * Fuel allowance * Meal voucher Work location: On-site