Procurement and Warehouse Assistant

Description

Job Summary: Provide operational support to the Procurement Department, ensuring organized procurement processes, inventory control, and warehouse movements. Key Highlights: 1. Operational support in procurement, inventory, and warehouse management 2. Control of material inbound and outbound movements 3. Organization and maintenance of warehouse and inventory **Job Mission** Provide operational support to the Procurement Department, ensuring organized procurement processes, inventory control, warehouse movements, and daily updates of information in the ERP system, thereby ensuring operational fluidity and data reliability. **Education and Knowledge Requirements** Requirements: Completed high school; Intermediate Office Suite proficiency (especially Excel); ERP system knowledge; Valid driver's license (CNH) Preferred: Currently pursuing a bachelor's degree in Administration, Logistics, or related fields **Experience and Tenure** Requirement: Minimum 1 year of experience in procurement, warehouse, or inventory departments; Experience in product receiving and picking, invoice receipt and verification, and purchase order processing. Preferred: Experience in engineering/service companies **Responsibilities and Authorities** Procurement * Support procurement processes including quotations, negotiations, raw materials, supplies, equipment, and services; * Contact suppliers for quotations and monitor delivery timelines; * Support issuance and tracking of purchase orders, ensuring agreed timelines, values, and terms; * Update procurement records via spreadsheets and the ERP system; * Support supplier registration in the system; * Organize procurement documents and contracts; * Perform follow-up on open purchase orders; * Ensure traceability of materials and orders; * Flag necessary replenishment purchases; * Adhere to internal procedures and ISO standards; * Address internal requests from all company departments. Warehouse, Inventory, and Laboratory * Control material inbound and outbound movements in inventory; verify invoices and quantities; * Organize and maintain the warehouse, inventory, and laboratory, ensuring proper identification, appropriate storage, and application of 5S practices; * Support periodic inventories; * Pick materials for field/laboratory use; * Manage tools and equipment, including issuance, return, equipment testing, preservation, and traceability; * Support maintenance, calibration, and validity control of equipment; * Maintain warehouse, inventory, and laboratory compliance with applicable standards and procedures; conduct weekly verification of laboratory equipment and respective records; * Maintain solution standards and concentration levels per internal procedure; * Maintain physical and systemic inventory organization, with updated records and controls in the ERP system; * Daily monitoring of vehicles and their respective digital checklists, as well as weekly verification of vehicle maintenance and operational conditions, ensuring good condition and compliance with traffic safety and hazardous waste transportation requirements; promptly inform immediate supervisor of any maintenance or improvement needs.