ADMINISTRATIVE ASSISTANT

Description

Job Summary: Professional responsible for diverse administrative activities, including document preparation, record keeping, and providing information and support to departments. Key Highlights: 1. Performs administrative and internal communication tasks. 2. Supports the organization and control of documents and processes. 3. Interacts with various departments, providing information and support. * Perform diverse administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing services in accordance with established procedures and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the switchboard operator, transferring calls to the requester or relaying messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requisitions and receipt of consumable materials, preparing request forms and tracking deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill sector-related tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain sector-related document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of correspondence or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** For this opportunity, our **salary range** is between R$ 2.453,00 and R$ 2.753,00 + 20% Hazard Pay. **Benefits:** Transportation Allowance or Parking, On-site Meal, Meal Voucher, Life Insurance, and Childcare Assistance (per Collective Bargaining Agreement). **Working Hours:** Monday to Friday, from 08:00 to 17:00, with a 1-hour break. **SPDM** — Associação Paulista para o Desenvolvimento da Medicina — is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serving all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of action through ongoing projects in Social Assistance and Education. This broad spectrum of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to health services essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to deliver their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea sharing, teamwork, respect for diversity, and inclusion. **MISSION** To deliver excellence in healthcare without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity Building * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **HMVJS** The history of Hospital Municipal Vereador José Storopolli began in the 1980s. Residents of Vila Maria Baixa and Parque Novo Mundo, led by regional municipal councilors, waged numerous campaigns against the Municipal Health Department to build a hospital addressing the region’s healthcare demand. Thus, the “Vila Maria” Hospital was constructed, expected to provide high-resolution and high-performance care. The Hospital was named after influential regional politician Councilor José Storopolli, whose family donated the land for its construction. However, from its inauguration in 1992 until July 1994, its Surgical Center remained inactive, as did its surgical ward, orthopedics ward, and Intensive Care Unit.