Executive Secretary

Description

Job Summary: We are seeking an Executive Secretary to work directly with the Executive Board, requiring a high level of responsibility, confidentiality, and accuracy. Key Highlights: 1. Direct interaction with the Executive Board in an organized environment with high standards. 2. Strategic management of schedules, deadlines, and confidential information. 3. Daily decision support and impeccable process organization. * Daily Responsibilities* **Position:** Executive Secretary / Executive Board Assistant **Job Description:** We are looking for a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board. This position demands a high level of responsibility, confidentiality, and accuracy; it is essential to appreciate well-defined routines, high standards, and organized environments. The ideal candidate will be adept at anticipating needs, maintaining strict control over information and deadlines, and ensuring processes and schedules are executed with excellence. * Key Responsibilities: * Manage the Executive Board’s schedule with organization and precision Monitor deadlines, appointments, documents, and strategic information Organize meetings, minutes, travel, and external commitments Ensure administrative routines are performed without errors Provide direct support for daily decisions while maintaining clear information flow Uphold confidentiality and maintain a high standard of organization Maintain structured and up-to-date physical and digital files * Desired Profile: * Extremely organized, disciplined, and detail-oriented Proactive, with the ability to anticipate needs Comfortable working with processes, standards, and clearly defined rules Clear, concise, and professional communication High concentration and focus capacity Discretion and impeccable ethical conduct Aptitude for handling pressure and an intense pace * Requirements* Prior experience as an Executive Secretary or Executive Board Assistant Proficiency in Microsoft Office / Google Workspace Strong writing skills and document organization ability Punctuality and commitment * Work Location*: Hauer – Curitiba. * Benefits*: Transportation Allowance (VT) + Meal Voucher (VR). * Salary: * R$ 3.000,00. * Working Hours: * Monday to Thursday – 8:00 AM to 6:00 PM. Friday – 8:00 AM to 5:00 PM. **Minimum Education Level:** Bachelor's Degree