Executive Secretary

Description

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board, requiring high responsibility and confidentiality. Key Highlights: 1. Direct and strategic engagement with the Executive Board 2. Management of schedules, deadlines, and strategic information 3. An environment that values organization, processes, and established standards * Daily Responsibilities * **Position:** Executive Secretary / Direct Assistant to the Executive Board **Job Description:** We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board. This role demands a high level of responsibility, confidentiality, and precision; it is essential to appreciate well-defined routines, high standards, and organized environments. The ideal candidate will easily anticipate needs, maintain strict control over information and deadlines, and ensure processes and schedules are executed with excellence. * Key Responsibilities: * Manage the Executive Board’s schedule with organization and accuracy Monitor deadlines, appointments, documents, and strategic information Organize meetings, minutes, business trips, and external appointments Ensure administrative routines are performed error-free Provide direct support for daily decision-making, maintaining clear information flow Uphold confidentiality and maintain a high standard of organization Maintain structured and up-to-date physical and digital files * Desired Profile: * Extremely organized, disciplined, and detail-oriented Proactive, with the ability to anticipate needs Comfortable working with processes, standards, and clearly defined rules Clear, concise, and professional communication High concentration and focus capacity Discretion and impeccable ethical conduct Ability to handle pressure and an intense pace * Requirements: * Prior experience as an Executive Secretary or Executive Assistant Proficiency in Microsoft Office / Google Workspace Strong writing skills and document organization ability Punctuality and commitment * Work Location: * Hauer – Curitiba. * Benefits: * Transportation Allowance (VT) + Meal Voucher (VR). * Salary: * R$ 3.000,00. * Working Hours: * Monday to Thursday – 8:00 AM to 6:00 PM. Friday – 8:00 AM to 5:00 PM. **Minimum Education Level:** Bachelor's Degree