Billing Assistant

Description

Position: Billing Assistant Department: Administrative Immediate Supervisor: Administrative Supervisor Position Objective: Assist in the recording and control of incoming tax invoices, sales orders, and sales billing, carrier controls, and other related departmental tasks. Key Responsibilities: * Tax Document Issuance: Generate sales, transfer, return, and consignment electronic invoices (NF-e), ensuring all information is accurate and compliant with legislation. * Tax Analysis: Perform basic tax analyses of orders and invoices, including verification of codes (CFOP, CST), calculation of taxes (ICMS, IPI, PIS, COFINS, ISS, withholdings), and monitoring updates to tax legislation for the chemical and automotive sectors. * Order and Customer Management: Verify and process sales orders, update customer, supplier, and carrier records, and enter sales information into the company's control system. * Reconciliation and Monitoring: Reconcile billing data, monitor payment and receipt deadlines (to prevent cash flow issues), assist in managing delinquencies, and perform various carrier controls. * Organization and Filing: Organize and maintain proper physical and/or digital storage of all tax and billing documentation. * Report Preparation: Support the administrative and finance departments in generating reports on billing metrics and sales performance. Requirements: * Completed High School education; * Prior experience in this role; * Basic knowledge of tax legislation and accounting is a plus; * Ability to work collaboratively, proactivity, and attention to detail. Technical Competencies: * Knowledge of Tax Legislation; * Experience issuing NF-e; * Proficiency in ERP systems; * Advanced Excel; * Familiarity with Microsoft Office suite; * Basic knowledge of Accounting and Finance; Behavioral Competencies: * Focused Attention and Attention to Detail; * Organization and Time Management; * Logical and Analytical Reasoning; * Proactivity and Problem Solving; * Clear and Assertive Communication; * Resilience and Flexibility; * Teamwork; * Responsibility; * Punctuality; * Commitment; * Agility and Proactivity; * Attention and Focus on Tasks. Working Hours: * Monday to Friday, from 08:00 to 18:00, with breaks for rest and meals. Benefits: * Transportation allowance (variable); * Life insurance; * Meal allowance of R$350.00; * Health insurance after probation period. Employment Type: Permanent CLT contract Salary: R$2.200,00 – R$2.295,00 per month Benefits: * Health insurance * Life insurance * Meal voucher * Transportation voucher Education: * High School diploma (Mandatory) Experience: * Billing Assistant (Mandatory) Work Location: On-site