Administrative Assistant

Description

Job Summary: An administrative and legal support professional responsible for document organization, client service, and drafting legal opinions for the Operations, Legal, and Business departments. Key Highlights: 1. Essential administrative and legal support for various departments 2. Document organization and contract analysis 3. Active collaboration in executing daily routines Support the Operations, Legal, and Business departments with administrative activities, including tracking and recording incoming and outgoing documents, controlling and organizing files, liaising with suppliers and colleagues from other departments, handling phone calls and communications, updating control systems, and assisting information flow to facilitate daily operations; process documents from preparation through receipt, complying with required procedures; draft legal opinions under supervision, update internal and client systems, monitor and contribute to meeting internal and client performance indicators. Perform routine tasks providing legal and administrative support. Prepare reports and spreadsheets according to departmental guidelines, ensuring accuracy and timeliness of information. **Responsibilities and Duties** * Provide administrative support to the Legal and Business departments, including document and correspondence organization and telephone service; * Control and update Documents by maintaining and updating the document and information control system, archiving processes, contracts, and documents in an organized manner for easy retrieval; * Analyze contracts and real estate registrations, as well as prepare formal requests. * Populate client systems in accordance with established guidelines, conduct procedural analysis, draft legal opinions, and implement judicial orders in systems to fulfill obligations or pay judgments. **Requirements and Qualifications** * Completed high school education; pursuing or holding a bachelor’s degree in Business Administration, Law, Business Management, or related fields is preferred; * Minimum of 6 months’ experience in administrative support roles, preferably within legal or business-related areas; strong organizational skills, attention to detail, proactivity, effective communication, ability to manage multiple tasks, and collaborative work style; * Intermediate proficiency in Excel; analytical thinking and problem-solving skills; clear and assertive communication. **Additional Information** Our Benefits: Meal or food allowance – Sodexo Pluxee; Unimed health insurance; Uniodonto dental insurance; Pet benefit; Extended maternity leave; Extended paternity leave; Childcare allowance for mothers with children up to 5 years and 11 months old; Pluxee Cuida (psychological, social, financial, and legal support); Nutritional counseling; Wellhub; Multipurpose sports courts; Partnerships with select establishments (educational institutions, restaurants, etc.); Birthday Day Off; Transportation allowance (6% payroll deduction, deposited exclusively onto the bus card); Life insurance. Founded in 1998, S&S is headquartered in Ribeirão Preto. We operate through our own offices and partner networks across Brazil’s Southeast, South, and Northeast regions. Our clients include medium and large economic groups in sectors such as insurance, telecommunications, banking, services, and civil construction. A comprehensive physical and organizational infrastructure supports our operations — from strategic location and facilities to technology, administration, and finance. Our commitment lies with our clients, and we consistently act with enthusiasm and dedication, placing ourselves fully at the service of their objectives.