BILLING ASSISTANT

Description

Job Summary: A professional responsible for billing and issuing tax invoices, verifying tax documents, and ensuring process compliance. Key Highlights: 1. Billing and issuance of tax invoices 2. Verification and organization of tax documents 3. Management of operational procedures and incidents **Description and Responsibilities:** **Working Hours:** Business hours. **Level:** Not specified **Employment Type:** Permanent – CLT * Perform billing for export invoices: Enter the NF-e (Electronic Tax Invoice) for Return Batch Formation and issue the NF-e for Export Sales; verify that weights on the entry and exit invoices match; thereafter forward to Export Control for validation of additional tax data and inventory balance reports; * Perform billing for NF-e Sales to Order and Consignment Shipment on behalf of Biodiesel using the weighing ticket generated in SAP, and upload the documents to Petrobras’ websites (Customer Portal and Petronet); * Issue inter-branch transfer invoices when no freight is involved; * Issue tax invoices and, when necessary, issue correction letters; * Verify tax invoices and payment receipts, and attach bank slips and GNRE forms as required; * Send DANFE (Auxiliary Document of Electronic Tax Invoice) to carriers/customers for issuance of tax documents (CT-e and MDF-e) and ICMS collection on freight, in FOB freight cases; verify whether the carrier’s ICMS collection complies with the tax document; * Generate bank slips in SAP and attach the NF-e upon customer request; * Create and update departmental operational procedures, keeping them always up to date; * Complete and submit the Billing Incident Spreadsheet to departments responsible for issues; * Collect driver’s signature on the invoice stub when freight terms are FOB or RET; * Verify and organize FOB and RET invoice stubs and other documents, archiving them in physical records and in the NetDocs system; * Send CIF freight reports to Freight Control (for finished products, meal, bulk goods), transportation documents, freight reports, FOB stubs, fourth copy of freight payment receipts, to Document Management (NetDocs); * Perform billing for electricity sales or transfers; * Verify tax invoices and payment receipts, and attach bank slips and GNRE forms as required; * Release drivers for departure, providing necessary documentation for each type of loading; * Verify weighings, deliveries, and pending access codes in the system; monitor and ensure all are properly billed or reversed if unused; * Verify tax invoices pending in J1BNFE monitoring screen; * Verify product analysis reports to ensure alignment with sales tax invoices; * Verify and organize FOB and RET invoice stubs; * Process customer return invoices / re-billing; * Generate ZLIR003 report listing billing incidents for departments responsible for issues; * Issue MDF-e (Electronic Freight Bill); * Collect ICMS ST (Substituted Tax) from customers acting as substitute taxpayers; * Submit request to customer in SUFRAMA region (Manaus Free Trade Zone) for authorization to issue PIN (National Goods Entry Protocol). **Requirements:** * Currently pursuing a Bachelor’s degree in Administration, Accounting, or related fields; * Proactive. **Benefits:** Health Insurance, Dental Insurance, On-site Meals, Transportation, Meal Voucher