BILLING ASSISTANT

Description

Job Summary: Professional responsible for performing billing and issuing invoices, verifying tax documents, and ensuring compliance with processes related to the export and transfer of goods. Key Highlights: 1. Responsible for billing and issuance of export invoices 2. Performs verification and organization of tax documents 3. Ensures compliance in export and transfer processes **Description and Responsibilities:** **Working Hours:** Business hours. **Experience Level:** Not specified. **Employment Type:** Permanent – CLT. * Process export invoices: Enter the NF-e Return invoice for batch formation and issue the NF-e Export Sale invoice; verify that weights on the entry and exit invoices match; then forward to Export Control for validation of additional tax data and inventory report balances; * Process NF-e Sale-to-Order and Consignment invoices for Biodiesel using the weighing ticket generated in SAP, and submit the documents via Petrobras’ websites (Cliente Canal and Petronet); * Issue inter-branch transfer invoices when no freight is involved; * Issue invoices and, when necessary, issue correction letters; * Verify invoices and payment receipts, and attach bank slips and GNRE forms as required; * Send DANFE to carrier/client for issuance of transport documents (CT-e and MDF-e) and ICMS collection on freight, when FOB freight applies; verify that the carrier’s ICMS collection complies with the tax document; * Generate bank slips in SAP and attach the NF-e upon client request; * Create and update departmental operational procedures, keeping them always up to date; * Complete and submit the Billing Incidents Spreadsheet to departments responsible for the issues; * Collect driver’s signature on the invoice stub when freight is FOB or RET; * Verify and organize FOB and RET stubs and other documents, archiving them in physical records and in NetDocs; * Send CIF freight reports to Freight Control (for finished products, meal, and bulk goods), transport documents, freight reports, FOB stubs, fourth-copy freight payment receipts, to Document Management (NetDocs); * Process electricity sale or transfer billing; * Verify invoices and payment receipts, and attach bank slips and GNRE forms as required; * Release drivers for departure, providing required documentation for each type of loading; * Verify weighings, deliveries, and pending access codes in the system; monitor and ensure all are properly billed or reversed if unused; * Verify invoices stalled in J1BNFE monitoring screen; * Verify product analysis reports to ensure alignment with sales invoices; * Verify and organize FOB and RET stubs; * Process customer return invoices / re-billing; * Generate ZLIR003 report listing billing incidents for departments responsible for the issues; * Issue MDF-e; * Collect ICMS ST from substitute taxpayer customers; * Submit request for PIN (Protocolo de Ingresso de Mercadoria Nacional) issuance authorization to SUFRAMA-region clients (Manaus Free Trade Zone). **Requirements:** * Currently pursuing a Bachelor’s degree in Administration, Accounting, or related fields; * Proactive. **Benefits:** Health insurance, dental insurance, on-site meals, transportation allowance, meal voucher