Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to perform operational tasks and routine administrative activities, including data entry, material control, and support to other departments. Key Highlights: 1. Perform operational and routine administrative tasks 2. Organize and control documents in general 3. Attend to and contact internal customers and users Have you ever considered joining one of the best and largest VIA companies in the Northeast? We are looking for talented individuals who want to make a difference! If you are passionate about what you do and seek a dynamic and challenging environment, this is your opportunity. **About the position:** * We are seeking an Administrative Assistant to perform operational and routine administrative activities. Responsibilities include data entry, material control, support to other departments, and performing other duties compatible with the assigned area’s responsibilities and competencies, as directed by management. **Main responsibilities:** * Organize, issue, dispatch, verify, catalog, classify, and control documents in general, in accordance with established specifications and procedures, ensuring data accuracy; * Conduct and support general processes, monitoring deadlines, performing verifications, and ensuring the accuracy of received and entered data; * Generate demonstrative reports to support managers and analysts with data and information, either routinely or upon request; * Attend to and contact internal customers and users, providing guidance, gathering information, requesting responses, and ensuring proper process progress; * Screen documents in archives for disposal or elimination, in compliance with current legislation; * Support procurement of materials and contracting of services, in accordance with established specifications and procedures; * Maintain information records in systems, entering data, generating reports, and performing verifications; * Manage document and process workflows, verifying information and provenance, and implementing corrective actions when necessary; Perform other duties compatible with the assigned area’s responsibilities and competencies, as directed by management. **Mandatory requirements** * Completed high school education. Minimum Education Level: High School (Secondary Education) * Health insurance (Hapvida or Amil); Dental insurance \- (Hapvida or Porto Seguro); * Meal allowance or food voucher \- (Pluxee Card); Transportation allowance; Life insurance; * Day off: A day off on your birthday to celebrate as you wish; * Wellhub: Access to gyms, studios, wellness apps, and physical activity programs;