Administrative and Financial Assistant

Description

Job Summary: We are seeking an organized and proactive Administrative and Financial Assistant to handle Accounts Receivable tasks and support HR functions, contributing to the company's expansion. Key Highlights: 1. Primary responsibilities in Accounts Receivable and HR support. 2. Learning and development opportunities within a growing company. 3. Contribution to internal process improvements and structuring. **Position: Administrative and Financial Assistant (CLT)** **Location:** Porto Alegre – RS **Employment Type:** Full-time – CLT **Compensation:** **R$ 2\.200,00 fixed** \+ **performance-based variable pay tied to team goals** (estimated between **R$ 800 to R$ 1\.300**) **Work Schedule:** Monday to Friday (on-site) **Job Description** We are looking for an organized and proactive **Administrative and Financial Assistant**, with **knowledge of financial and administrative routines**, to join our team. The company is currently **expanding, revising processes, and building its team**, focusing on continuous improvement and internal development. The professional will primarily handle **Accounts Receivable**, while also supporting HR administrative tasks and serving as **backup for Accounts Payable.** **Main Responsibilities** ✔ Handle **Accounts Receivable** routines, including issuing invoices, tracking receipts, monitoring due dates, and following up on outstanding items. ✔ Contact clients for financial discussions, including professional and strategic collection of overdue payments. ✔ Manage, monitor, and clear receivables from the portfolio, ensuring accurate reconciliation of received amounts. ✔ Perform billing activities, issuing invoices upon order release and according to internal procedures, and send billing documents to clients. ✔ Serve as backup for Accounts Payable when required, ensuring continuity of departmental operations. ✔ Support HR administrative routines, such as document organization, database updates, and team support activities. ✔ Assist in accounting closing routines, including bank statement verification, data entry, and information validation. ✔ Maintain and update financial spreadsheets and systems, ensuring data organization and reliability. ✔ Perform various administrative support tasks, file organization, and process standardization. ✔ Contribute to internal process improvements and structuring, aligning with the company’s growth and expansion. **Requirements** ✔ Completed high school education (college degree in Administration, Accounting, Financial Management, Human Resources, or related fields preferred, either in progress or completed). ✔ **Experience in financial and administrative routines**, particularly in Accounts Receivable and issuance of fiscal documents. ✔ Basic knowledge of Human Resources routines. ✔ Proficiency in Excel (intermediate level) and familiarity with ERP or management systems. ✔ Strong communication skills, organizational ability, attention to detail, and teamwork orientation. **Benefits** * Transportation allowance * **Unimed Health Plan (outpatient) \+ Dental Plan** * **Performance-based variable compensation tied to departmental goals** * A growth-oriented environment offering learning and development opportunities Job Type: Full-time, CLT Pay: R$2\.200,00 \- R$3\.500,00 per month Benefits: * Medical assistance * Dental assistance * Transportation allowance Work Location: On-site