Administrative Assistant - PE Branch

Description

Job Summary: The professional will handle order billing, managing and monitoring the entire process from receipt to dispatch, ensuring efficiency and prompt service. Key Highlights: 1. Order management and monitoring in the billing system 2. Customer and sales team support with order-related information 3. Professional development opportunities in an inspiring environment We are seeking an Administrative Assistant to handle order billing, ensuring that the entire process—from order receipt to product dispatch—proceeds efficiently and without delays. This professional will play a critical role in managing orders within the system, monitoring their picking and shipping, as well as ensuring prompt service to customers and sales representatives. **Responsibilities and Duties** * Manage orders in the system to ensure correct billing workflow; * Issue invoices accurately, complying with tax and accounting requirements; * Track and monitor orders during picking and shipping; * Expedite order release by following up on pending items; * Provide customer and sales team support with order-related information; * Generate operational reports and billing-related KPIs; * Suggest improvements to administrative and operational workflows; * Analyze billing and shipping KPIs, proposing improvements when necessary. **Requirements and Qualifications** * Completed or currently pursuing a bachelor's degree in Administration, Accounting, Logistics, or * related fields; * Prior experience in administrative tasks and/or billing; * Intermediate proficiency in Excel (VLOOKUP, Pivot Tables); * ERP system knowledge (TOTVS Protheus preferred); * Strong organizational, communication, and detail-oriented skills. **Additional Information** * Working hours: Monday to Friday, from 08:00 to 17:48; * Meal allowance; * Transportation allowance; * Annual Profit Sharing Program (PPR); * Health insurance; * Dental insurance; * Pharmacy card; * Group life insurance; * Wellhub (Gympass). We are a Japanese multinational company that develops, manufactures, and distributes a modern and comprehensive range of products serving diverse professional, residential, and leisure segments. We invite you to join a dynamic and talented team where you can develop your skills and grow professionally. Makita aims to advance its battery-powered product line to contribute to solving societal challenges—such as environmental issues—through technologies and innovations that enhance productivity and well-being, thereby supporting a sustainable society. If you seek an inspiring workplace offering continuous learning opportunities and challenging projects, join our team!