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Job Summary: A professional responsible for administrative routines, control of raw material and sales contracts, tax analysis, supplier registration, and negotiation formalization. Key Highlights: 1. Administrative support for grain procurement and sales 2. Tax analysis and contract formalization 3. Supplier documentation management **Description:** Bachelor's degree in Administration, Agronomy, Accounting, or related fields. Prior experience in the role and proficiency in Excel are desirable. Perform administrative routines related to raw material procurement (grains) and sales departments, including daily verification of all incoming raw material movements; inspecting and correcting delivery deviations arising from incorrect contracts; executing transfers and load breakdowns per contract; and performing all necessary maintenance to ensure contractual business information remains accurate and reliable; Conduct tax analysis and identify applicable tax guidance for contract deliveries across CIF, FOB, and third-party scenarios; establish and maintain relationships with suppliers and internal departments; Execute contract closures; register suppliers; monitor and record commercial department negotiations via business confirmation and sales orders; assess whether suppliers meet required documentation standards for negotiations; Draft and enter contracts into the system; prepare and issue addenda, credit assignments, CPRs (Crop Pledge Receipts); review third-party contract clauses; ensure and formalize all business conditions proposed by the commercial department; identify and prepare supporting documentation for negotiations; execute and support all contract processing and data entry to formalize negotiations; serve as the liaison among commercial, credit & collections, and legal departments; Upload documents for signature via the CertiSing portal, following documentary analysis to formalize negotiations. Assist in archiving documents relevant to the department; Conduct tax analysis and identify applicable tax guidance for contract deliveries across CIF, FOB, and third-party scenarios; establish and maintain relationships with suppliers and internal departments—including billing, logistics, credit & collections, tax, commercial, accounting, operations, and legal—identifying and seeking approvals from respective managers when process interdependencies or potential deviations related to negotiations are identified; Complete and record weight and value adjustments in existing contracts; close producer invoice balances per contractual agreements; analyze, identify, reconcile, and request reconciliations between fiscal invoices and physical contract deliveries; Register suppliers; Assess supplier eligibility to proceed with negotiations based on certificates issued by SEFAZ, the Federal Revenue Service, IBAMA, etc.; if certificates are missing or negative, seek approval and guidance from the immediate supervisor regarding next steps; Review documentation required for registration—including corporate bylaws, latest amendments, certificates, powers of attorney—and request and evaluate all documentation needed to formalize negotiations; identify legally authorized representatives empowered to conduct negotiations; Draft and enter contracts into the system, adhering to terms negotiated by the commercial department via business confirmation and sales orders; Prepare and issue addenda; review third-party contract clauses; prepare and issue credit assignments and CPRs; formalize all business conditions proposed by the commercial department and related matters; identify and prepare supporting documentation for negotiations; Support all contract procedures to formalize negotiations, acting as the liaison among commercial, credit & collections, and legal departments, thereby ensuring and safeguarding business information exchanged with suppliers; Upload documents for mutual formalization and signature via the CertiSing portal, including documents signed by company directors; Assist in archiving department-related documents, including contracts, addenda, CPRs, and credit assignments; Perform other duties related to the department as requested by the immediate supervisor; Carry out job responsibilities in full compliance with the organization’s occupational safety, health, and environmental regulations, and consistently use all mandatory personal protective equipment (PPE) required for the position and department. Report immediately to the immediate supervisor any activity posing a risk to one’s own health or that of colleagues; Perform duties in alignment with the company’s values, policies, guidelines, procedures, and processes, always focusing on organizational goals and maintaining confidentiality and protection of company information; Maintain discipline under the 5S program, aiming for safe work through workplace organization, standardization, and cleanliness; Safeguard company assets under one’s responsibility and promptly report any issues or damages detected to the immediate supervisor. 2511050202231259849
