Job Summary: The professional will provide administrative support, organize schedules, manage financial and document workflows, and assist in executing corporate events, ensuring operational efficiency within the department. Key Highlights: 1. Agile and effective handling of internal requests 2. Organization of corporate schedules and events 3. Management of financial and document workflows We are **Vitru Educação**! Brazil's largest private distance learning institution and a national reference in face-to-face education and Medicine. Together as **Vitru, Unicesumar, and Uniasselvi**, we are committed to individual and collective development. Our priority is learning—we make knowledge a way of life! We aim to continue growing responsibly, maintaining excellence and the values that brought us here and will carry us forward! Would you like to join us in the **Universe of Knowledge?** **Working Hours:** 8:00 AM to 6:00 PM — Monday to Friday. **Work Mode:** On-site. **Grow with us!** **Responsibilities and Duties** * Provide agile and effective responses to internal requests via email, WhatsApp, or corporate systems, ensuring appropriate follow-up with relevant departments; * Develop, update, and maintain administrative forms, spreadsheets, and controls, ensuring data integrity and accuracy; * Organize corporate schedules, including travel arrangements, ticket purchases, accommodations, and scheduling of meetings, training sessions, and events; * Support the execution of corporate events, management meetings, and training sessions, ensuring all necessary logistics; * Control the dispatch and receipt of administrative and commercial materials, monitoring inventory levels and restocking deadlines; * Maintain up-to-date physical and digital document and registration flows; * Ensuring organization and traceability. * Monitor financial workflows, including invoice verification, purchase order issuance, payment recording, expense reports, and petty cash management; * Track and consolidate departmental performance indicators and reports, contributing to results analysis and decision-making support; * Manage communication with suppliers and partners, performing budgeting, quotations, spot purchases, and tracking deliveries and deadlines; * Lead and monitor contract and agreement processes—from review through legal department submission—ensuring signing, registration, and dissemination to relevant departments; * Administer sponsorships and sponsorship agreements, presenting progress reports to management; * Prepare and revise corporate presentations and institutional materials, ensuring alignment with departmental identity; * Post academic and commercial activity content on social media channels of physical campuses, reinforcing institutional outreach; * Collaborate cross-functionally with various departments to promote integrated communication and administrative workflow efficiency. **Requirements and Qualifications** * Technical or vocational courses in Administration or Communications preferred; * Proficiency in Microsoft Office Suite: Word, Excel, and PowerPoint; * Strong communication skills; * Organizational ability, focus, and adherence to deadlines. **Additional Information** What you’ll find here: * Education scholarship for undergraduate and postgraduate studies (70%–100%) — available for online, on-site, and hybrid formats — for employees; * Education scholarship for undergraduate and postgraduate studies (70%) — available for online, on-site, and hybrid formats — for dependents; * Scholarships for Master’s and Doctoral programs offering a 70% discount; * Co-payment health plan for employees, spouses, and children; * Automatic and cost-free Group Life Insurance for employees; * Co-payment dental plan for employees, spouses, and children; * Meal allowance; * Benefits Club offering discounts of up to 60%, with over 300 partnerships covering pharmacies, travel, courses, food delivery, electronics, and much more! * Extended Maternity and Paternity Leave: Applicable to biological and adopted children, allowing more time with your newborn and adjustment to the new routine. * Birthday Day Off: One paid day off during your birth month! * Transportation allowance; * Pluxee Telemedicine: Access to over ten specialist physicians for free online consultations! The benefit includes medical appointments, lab test ordering and analysis, prescriptions, and medical certificates. * Apoio Pass: Free 24/7 support from professionals in Nutrition, Psychology, Legal, Financial, and Social services — extendable to spouses and children up to age 24.
João Silva
Indeed · HR
João Silva
Indeed · HR
