Administrative and Facilities Analyst

Description

Job Summary: Professional responsible for contract management, administrative support to the executive board and HR, aiming for continuous improvement in office infrastructure and services. Key Highlights: 1. Strategic management of contracts and suppliers. 2. Essential support to the executive board and HR. 3. Focus on continuous improvement and corporate environment. The professional is responsible for managing and controlling administrative, operational, and facilities-related contracts for the office, ensuring compliance, service delivery efficiency, and rigor in financial processes (payments, measurements, and expense reporting). Provides support to the executive board, particularly in travel logistics and administrative routines, and supports HR in maintaining a functional, organized, and employee-focused corporate environment. Plays a key role in the office’s continuous improvement, with a critical eye toward infrastructure, services, and internal experience. **Responsibilities and Duties** * Manage administrative, operational, and facilities contracts (e.g., cleaning, maintenance, vehicle leasing, travel agencies), ensuring deadline control, measurements, compliance, and service quality; * Oversee the full contract lifecycle: purchase requisitions, supplier interface, invoice validation and approval, as well as payment tracking and expense reporting; * Evaluate supplier performance, ensuring efficiency, cost-effectiveness, and alignment with office needs; * Supervise facilities operations, including cleaning, maintenance, and general workplace organization, proactively identifying improvements and repair requirements; * Ensure smooth office operations, including supplies management, cafeteria area, infrastructure, and support services; * Organize and coordinate national and international travel logistics for the executive board and stakeholders (including international teams), covering flights, accommodation, transfers, and occasional after-hours support; * Serve as the primary contact point for interaction with travel agencies and other related suppliers; * Prepare and manage expense reports, reimbursements, and corporate expenses for the executive board; * Support the organization of internal corporate events, including service contracting, catering, and required resources; * Assist HR in internal initiatives (e.g., engagement events, monthly birthday celebrations), contributing to a positive organizational environment; * Support onboarding of new employees regarding physical infrastructure and office administrative routines; * Serve as the on-site reference person in the office, providing day-to-day support and facilitating interdepartmental coordination. **Requirements and Qualifications** * Bachelor’s degree in Business Administration, Executive Secretariat, or related fields; * Advanced/Fluent English; * Experience in administrative routines, facilities management, or executive-level support; * Experience managing administrative and operational contracts, including deadline control, measurements, supplier management, and contractual compliance; * Experience with administrative financial processes, such as purchase requisitions, invoice control, payment workflows, and expense reporting; * Prior experience managing suppliers and monitoring service level agreements (SLAs); * Experience organizing national and international corporate travel; * Experience supporting executives and/or the executive board; * Intermediate Microsoft Office proficiency; * Contract Management specialization is desirable. Atlantic Nickel is a company focused on operations at one of the world’s largest open-pit nickel sulfide mines! We operate across exploration, mining, processing, and marketing of nickel concentrate. **Our Story:** We are a Brazilian company whose product is Nickel Concentrate. The mine is located in southern Bahia, in the municipality of Itagibá — just 140 km from Ilhéus Airport, 110 km from the beautiful beaches of Itacaré, and 370 km from Salvador. We also maintain a corporate office in Belo Horizonte-MG. Our production focus is high-quality nickel concentrate, with Ni grades ranging from 13% to 15%. Atlantic Nickel concentrates its investments in nickel concentrate production and believes in growing international demand for the mineral, driven by increased battery, electric vehicle, and stainless steel production. In May 2019, we launched our new brand, aligned with our long-term strategy, generating value across the entire production chain. The Atlantic Nickel brand was born with a commitment to sustainable growth, maintaining accountability for socio-environmental responsibility and local development where we operate, fostering sector-wide strengthening. **Vision and Strategy:** Our company is part of Appian Capital Advisory, a UK-based group with presence across South America (Brazil), North America (Canada), and Africa (Burkina Faso and Tanzania). Working collaboratively with Appian Capital Advisory professionals, the Atlantic Nickel team brings a differentiated approach to the entire Santa Rita Mine project, identifying key operational risks and growth opportunities for the company.