Documentation Assistant

Description

Job Summary: The Project Documentation Assistant supports the organization, control, and management of administrative and technical documentation to ensure efficiency and traceability. Key Highlights: 1. Essential support in organizing and controlling project documentation. 2. Directly contributes to information efficiency and traceability. 3. Collaborative network work with solutions and services tailored to each project. **Accelerating the Energy Transition and Digital Transformation** Actemium's expertise covers the entire industrial lifecycle—from engineering and design through execution and maintenance. Our experience and networked approach enable us to develop tailored solutions and services for each type of project. In Brazil, we operate in onshore and offshore oil \& gas, mining, metals, heavy industry, infrastructure, and electrical panel manufacturing. Across all these sectors, we deliver efficient, customized solutions grounded in long-term commitments to both public and private enterprises. **Join Us! \#VemSerActemium \#VenhaTrabalharConosco** We are seeking a **Project Documentation Assistant** to support the organization, control, and management of administrative and technical project documentation, directly contributing to information efficiency and traceability. **Key Responsibilities** ✔ Support project documentation activities, including receipt, registration, classification, and archiving of documents and correspondence ✔ Control technical, administrative, supplier, and reference documents within company systems ✔ Verify document integrity (numbering, title, date, and electronic code) ✔ Issue and manage Document Shipment Guides according to the distribution matrix ✔ Digitize, publish, and archive documents (PDF and physical) ✔ Maintain up-to-date documents in the PDM system and internal network ✔ Develop and update the document distribution matrix ✔ Support project management with administrative and documentation-related requests ✔ Assist in requisitioning office supplies for the project High school diploma completed Proficiency in Microsoft Office Suite Experience in administrative routines At least **6 months of experience** in this role or similar activities