Administrative Logistics Assistant (Operational)

Description

As part of this innovation, sustainability, and business diversification strategy, Ekotruck was born—a startup created within the WLM Group with the purpose of always offering the best solutions in parts and services for its customers. The company expands the Group’s focus through truck recycling, provision of alternative parts, remanufactured components, and maintenance contracts—strongly leveraging technology. Its primary focus is on reducing customers’ TCO (Total Cost of Ownership), strengthening the circular economy, and generating sustainable operational efficiency. The WLM Group’s strategic unit locations enable broad geographic coverage, ensuring agility, quality, and excellence in service. The Group’s holding is located in Rio de Janeiro and has a corporate branch in Contagem/MG. Review the responsibilities and benefits of the **Administrative Logistics Assistant (Operational)** position below and join this successful team! Accelerate your career with the WLM Group! **Job Summary:** We seek a highly operational, detail-oriented professional with strong routine discipline to join our Logistics team. This role serves as the administrative engine behind our inventory and receiving operations. Your primary mission will be to ensure that all incoming goods and inventory movements are 100% accurately recorded in the system—performing precise invoice data entry, tax verification, and rigorous updating of control spreadsheets. If you are comfortable working with numbers, understand basic automotive parts tax regulations, and enjoy dynamic, high-precision routines, this role is for you. **Your mission:** * **Invoice Registration and Input:** Enter and record supplier invoices into the system (ERP), ensuring accuracy of quantities, codes, and values. * **Daily Logistics Controls:** Populate and update inventory control spreadsheets, receiving discrepancy logs, returns, freight records, and damage reports. * **Tax Validation and Verification:** Analyze incoming invoices to verify key automotive parts sector taxes (e.g., ICMS, ICMS ST \- Tax Substitution, PIS/COFINS, IPI, and CFOP), identifying errors in issuance or taxation before physical receipt of goods. * **Support in Receiving and Dispatch:** Assist the yard/inventory team in reviewing blind-check reports and releasing transportation documents. * **Coordination with Procurement and Tax Departments:** Communicate promptly with the procurement department or suppliers to resolve discrepancies related to pricing, taxes, or missing/exchanged items. **Requirements:** * **Practical Tax Knowledge:** Solid understanding of tax rules governing merchandise movement (e.g., Suframa if applicable, automotive parts tax substitution, interstate tax rates, NCM, and CST/CSOSN). * **Intermediate/Advanced Excel (Mandatory):** Proficiency in spreadsheet completion, use of lookup and sum formulas (e.g., VLOOKUP/X, SUMIF), filters, and pivot tables for data reconciliation. * **Operational and Organized Profile:** High concentration capacity to handle large volumes of data and documents without losing focus on details. **Preferred Qualifications:** * **Automotive Parts Experience:** Proven hands-on experience in the automotive parts sector (light or heavy-duty/trucks), familiar with its dynamics, pace, and parts/component nomenclature. * Prior experience with ERP systems tailored for logistics or automotive parts (e.g., Totvs, SAP, Linx, or similar). * Currently pursuing a technical or undergraduate degree in Logistics, Business Administration, or Accounting. **Benefits:** * Meal Allowance \- designed to ensure convenience in caring for your home and family. * Health Insurance \- safeguarding your health and that of your loved ones. * Dental Insurance \- taking care of your smile and your entire family. * Group Life Insurance and Funeral Assistance \- protection and security for you and your family during difficult times. * Wellhub (Gympass) \- encouragement of physical activity and overall well-being. * Telemedicine: Dra. AON \| Conexa Saúde \- practical and rapid health support whenever needed. **Working Hours:** * Monday to Friday, from 7:30 AM to 5:18 PM.