Administrative Analyst

Description

Job Summary: PHD Engineering is seeking a creative and innovative Administrative Analyst to support and organize administrative routines, contributing to the efficiency of internal processes and supporting the company's operational demands. Key Highlights: 1. Work for a growing and developing company 2. Contribute to the efficiency of internal processes 3. Support operational demands in an innovative environment PHD Engineering is currently experiencing growth and development within its construction planning activities. Our methodology conveys security and benefits to our clients through research, analysis, and implementation of tools such as LPS and intrinsic data management, delivering accurate information for better project scope management. Through our methodology, we ensure construction predictability, efficiency, risk management, and achievement of planned results. Our company is known for its technical expertise and commitment to quality and innovation in its operations, as well as for valuing people. Are you creative, open to new ideas, eager to find solutions, and aligned with the concept of innovation? We are looking for someone like you!!! PHD Engineering is seeking an **Administrative Analyst** to support and organize administrative routines, contributing to the efficiency of internal processes and supporting the company's operational demands. **Responsibilities and Duties** Perform various procurement activities, overseeing all stages of the process—from supplier selection, quotations, and negotiations to purchasing and invoice (NF) receipt; Manage the vehicle fleet, controlling usage, maintenance, and documentation; Monitor preventive and corrective facility maintenance at headquarters and accommodations; Assemble and disassemble accommodations according to operational demand; Control inventory and distribute equipment, ensuring receipt, storage, tracking of entries and exits, and delivery to employees. **Requirements and Qualifications** Bachelor’s degree; Strong verbal and written communication skills; Intermediate Excel knowledge; Experience with TOTVS, particularly in the BackOffice module; Driver’s license Category B (with practical driving experience). #### **Hello. We are PHD Engineering.** And before anything else, it’s worth saying: we weren’t born to stay only in the office. We were born to be **on-site**, understanding the pace, urgency, pressure, deadlines, and responsibility that only those who work in the field truly know. Here, presence matters. We were born in the field… and that’s where we remain. In complex industrial projects—where schedules tighten, pressure mounts, and errors are costly—our role is clear: **to bring predictability, organization, and real execution rhythm**. We operate through **planning, management, and integration of engineering with execution**, leveraging methodology, data, and technology. But above all, we rely on **capable, curious, proactive, and results-driven people**. PHD has grown, changed, reorganized, and continues evolving—because truly growing companies don’t settle for comfort. They challenge themselves. They make mistakes, adjust, and move forward—and they do so with people courageous enough to take responsibility. But what truly sustains all this is good, curious, committed people with an owner’s mindset—people who ask questions, propose improvements, and drive change—who reject “that’s how it’s always been done” as an answer. If you believe engineering must **engage with reality**, if you enjoy solving real problems, if you prefer “done” over “talked about”, you might be the right fit for our team. #### **Join us in building the future.**